Wednesday, June 19, 2024

What To Write In A Thank You Email After Interview

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Send To The Correct Name And Addresses

How to Write a Thank You Email After the Interview & WOW Them!

Hopefully, you collected business cards from the people who interviewed you, so you have the correct spelling for the persons name plus their snail mail address. If you are not sure, Google the business name, and look for business directories or contact the recruiter or HR staff members .

Note that some people may have traveled from another location to interview you, so worst case , call the recruiter and ask for the correct addresses for each person.

What To Do In A Panel Interview/group Interview

Take the business cards or contact information of every person in the panel interview. And send a separate thank you note to each person that attended the group/panel interview. Never send a group thank-you email to everyone involved.

Be sure to do this for any type of interview where multiple interviewers or multiple people were involved in asking you interview questions.

When To Send After Your Job Interview

Um, now. If sending via snail mail, write and post the letter immediately after the interview. If youre emailing, by the end of that day is preferred, but within 24 hours is a must. You want the note to get there while theyre still talking about you. They could be making the decision in the next few days, and if they get your thank you earlier than the other candidates, it could put you one step ahead.

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Key Mistakes To Avoid

When writing your post-interview thank you email, avoid these common mistakes.

Writing snail mail

Avoid a thank you letter. While some resources suggest that the wedding planning industry and legal industry still appreciate handwritten letters, we live in a fast-paced digital age . An email can get to the interviewer quicker.

While they are both considered a very traditional industry, it’s best to focus on writing an email within 24 hours of your interview. A handwritten note sounds nice.

Most modern companies use email now, it’s best to use email versus mailing the note.

Waiting too long

Anything past 48 hours is too long. And doesn’t show enthusiasm or passion that the interviewer is going to be looking for.

Pro tip! Send the email immediately after the interview is complete. It’s not too eager, contrary to what you might think.

Not following up

Didn’t hear back from the interviewer about the next steps in the interview process? Then follow-up to the thank-you email and ask to get an update on the status of the position and the job placement.

A follow-up message should be sent if you haven’t heard anything from the prospective employer within 3 to 5 business days.

Writing a long email

Keep the message short, it should be only a few sentences. Using your own voice, rather than following some type of script. Provide information that can help with the hiring decision, but don’t be pushy!

Not leaving a good impression

Using an informal greeting

  • Dear

General Tips For A Thank You After Interview Email

FREE 4+ Thank

Ask for a business card or contact information from every person who interviews you and send a thank you email to each one of them.

Customize the email for each person, as they may forward the emails to each other, and you want to make sure you dont get caught just sending boilerplate emails where the only difference is the name of the recipient.

Here are some general tips about what to include in your thank you after interview email:

  • Thank them for their time.
  • Highlight what you like about the job opportunity.
  • Highlight what you like about the company.
  • Recap your main skills and attributes.
  • Follow up on anything that you said that youd get back to them on.

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Why Is It Important To Write A Thank

Its true that some employers expect a thank-you letter after an interview. Its a gesture that reinforces your interest in the role, while also showcasing good manners. When you write a thank-you note after an interview, you gain yet another opportunity to influence your potential employer’s decision. If you write a thank-you note, you can reiterate your interest in and qualifications for the position.

A handwritten thank-you letter offers a personal touch and has the potential to set you apart from other candidates as many people dont mail letters anymore. However, it can take days for a mailed letter to arrive. The hiring process can move quickly so its recommended to always send a thank-you email, even if you decide to also send a handwritten letter. When you email, you can connect with the hiring team much more quickly and influence their decision before they complete the hiring process. Send your thank-you email no more than 24 hours after the interview.

Related:Guide to Thank You Notes

How Do You Write An Interview Thank You Letter

Put your name and contact information, the date, and the interviewers name and contact data along the left side of the page. Then write your salutation, such as Dear Mr. Roberts or Dear Ms. Anderson. If multiple people interviewed you separately, send a thank you note to each person tailor each letter to match the interviewer in question.

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Write A Clear Concise Subject Line

A professional thank you email is a type of formal email, so put equal thought into the subject line of the email.

A recruiter probably gets a constant flow of emails throughout the day and the best way to get him/her to click on your email is by putting up an eye-catching subject line of your thank you email.

You can add a Thank You and the job profile or your name in the subject line to grab the recruiters attention.

Why Should You Send A Thank You Email Or Letter After An Interview

How to Write a Thank You Email After an Interview (+ a Template!)

If you think its terrifying being interviewed, youre not alone. But let me tell you, interviews can be an equally traumatizing experience from the other side of the table.

I kicked off the search for my first hire at Grammarly earlier this year, and when the first on-site interview came around, I was terrified. Sitting there with my list of questions and my notebook, I tried to simultaneously project confidence, follow my companys values, ask the right questions, make sure my hair didnt do anything weird, and mask my nerves.

Sound familiar?

Even if interviews are a vital part of the recruiting process, the first round of the interview process can be awkward for everyone. Thats why its key to write a thank you note after the interviewoften the process has made them just as uncomfortable as you are! Thats why a killer post-interview thank-you note can help you make a great impression and land the job.

But dont take my word for it! Lily Zhang, a career expert at MIT, put it this way on The Muse:

Think of it this way: Your interview isnt over until you send a thank you note. You want to move the hiring managers from interview mindset to decision mindset as quickly as possible, so dont drag it out.

I asked Olivia Seastrom, a recruiter at Grammarly, what she loves about thank-you notes. She said,

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How To Write A Post

Writing a short, professional thank-you email after an interview can have a strong impact on the success of any job search. It’s a small note that takes only minutes to write. And can separate you from other candidates, encourage progressing to the next steps of the process, and build a professional network.

Internal Interview Thank You Email Template

Often a crucial step in making yourself competitive in the hiring process, the thank you interview email can be simple and direct. Use this internal interview thank you email template to help you craft your own email following a promotion interview:

Subject: Thank you for meeting with me

Dear ,

Thank you for taking the time out of your day to meet with me about the . I enjoyed speaking with you about the opportunity.

As you know, I have years of experience in , with specific skills in . I’m prepared for the challenge would provide and would relish in this new opportunity.

I’ve been a loyal employee of for . I truly feel at home here. The make this an incredible place to work and continue to grow in .

Let me know if you need any other information from me to help you make a decision about the position. I look forward to speaking with you again soon.


Related: Why Interview Etiquette Calls for a Thank You Email and How To Write One

Also Check: What Are Some Good Interview Questions

Summarize The Interviews Highlights

When it comes to the actual body content of the email, in addition to thanking the interviewer, you want to focus on referencing two or three high points from the interview.

Mine your conversation for highlights by reflecting on these questions:

  • Did the interviewer make an interesting point?
  • Did something you discussed excite you?
  • Did you learn something new about the role or company?
  • Do you two have something interesting in common?

In your email, say you enjoyed learning about X. Or that you appreciate that the hiring manager shared Y. Or, when you heard them say Z, you became even more interested in the role.

Giving a couple quick highlights demonstrates you were an active, attentive participant in the conversation.

Printed Thank You Notes

40 Thank You Email After Interview Templates

A word-processed note printed by a computer printer is usually acceptable in most organizations today. Its also usually much more legible.

Choose the format that seems most appropriate for the organization unless your handwriting is illegible. If no one can read your writing, use your computer to send the printed version.

See the sample printed and handwritten thank you notes below on this page or the Sample Job Interview Thank You Email for comparison.

Also Check: What Will I Be Asked In An Interview

What Is A Thank You Letter

Typically, a thank you letter is a brief document or email that is written to the hiring manager following an interview, usually within 24 hours, and is not more than a single page in length. However, thank you messages are not only limited to the hiring process but also should be sent to the people who helped you in a job or have helped you enhance your career in one way or another, to show appreciation and build strong relationships. Also, it is professional, courteous and thoughtful to send a letter expressing your gratitude, when and if you decide to resign from a position.

When writing this letter, regardless of the purpose or recipient, ensure it is well written, memorable and non-generic.

Given that the minority of job applicants consider sending a thank you note, it is a necessary closing act to the job hunt process and an easy way to stand out and beat your competition.

Verify The Interviewer’s Email Is Correct

When writing your email, input the interviewer’s address right before sending it. Review your notes or the contact information the interviewer gave you before sending the email to ensure you’re sending it to the right person. You should also ensure the spelling of their name is correct before sending the email to remain professional and polite.

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Short Thank You Note After A First Interview

Subject: Thanks for the interview

Hello Henry,

Thank you for the interview on Tuesday afternoon for the senior sales representative position. I enjoyed meeting you in person, and I appreciate you sharing details about the company’s exciting goals for the upcoming year. I think my sales experience in the software industry gives me the tools to contributeeffectivelyto the mission we discussed, and I look forward to hearing from you next week.

Best regards,

Formatting Tips & Tricks

How To Write A Thank You Email After An Interview & IMPRESS THE INTERVIEWER

There are an infinite number of ways you can write a thank-you letter. And while theres no one right way to do it, there are a few tips and tricks you can keep in mind while drafting your note.

Email vs. Handwritten

Handwritten letters have a certain charm, but in most cases, a thank-you email is the best choice. Why? For one, an emailed thank-you can arrive instantaneously, while a postmarked note can take days to arrive. For another, handwritten letters might feel like a bit much. So when in doubt, send an email. Exceptions could occur if a) youre close enough that you can simply drop off a handwritten letter, b) youre applying to a very traditional or old-school organization and c) if you have a prior relationship with an interviewer .


Dont feel pressured to send a five-paragraph essay thank-yous should be short and sweet. Just as you dont want to spend too much time writing one, your interviewers dont want to spend too much time reading one. After all, theyve got their own jobs to stay on top of. Make your thank-you letter long enough to cover everything you need to say, but short enough that it only ends up being a few sentences long.

Voice & Tone

When it comes to writing thank-you letters, professionalism is the name of the game. Avoid slang, typos, excessive exclamation points, emojis, etc. But you dont need to sound so formal that you come off as stiff. Opt for clear, concise language, not the longest word you can find in the thesaurus.

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What To Include In A Thank You Email After A Phone Interview

There are many elements you should include when constructing your thank you email after your phone interview. These can help you stand out and capture the attention of your interviewer. Some common sections to include in your thank you email are:

  • Subject line
  • Opening sentence thanking them for the opportunity to interview
  • A statement explaining why you’re the best fit for the position
  • Any additional comments regarding what you previously discussed in the interview
  • Extra information you were unable to discuss in the interview
  • A message stating you look forward to hearing from them
  • Your signature and any additional contact information

Mention Why You Are The Best Candidate For The Job

When writing a second interview thank-you note, it’s important to specifically state why you are the best candidate for the job. Since you made it to the second interview, the stakes are high, and you are definitely being compared to other highly-ranked candidates for the position.

This second thank-you note needs to serve as a strong self-marketing statement. There may be something you forgot to mention during the interviewso this is an opportunity to bring it up.

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Send The Email Within 24 Hours

When it comes to sending your thank-you email, dont delay.

Ideally, do that within 24 hours, Nelson said.

If you interviewed in the morning, send it that afternoon. And if you interviewed in the afternoon, send it the following morning.

A prompt note shows that youre responsive, a strong communicator with follow-through and that youre excited for the role.

If you wait two or three days to send it, though, the hiring manager might get a different impression of you that youre slow to respond, or not too interested in the position.

When To Send A Thank You Email After An Interview

40 Thank You Email After Interview Templates

The best time to send a thank you email is about 24 hours after an interview, with a few exceptions.

Its important to consider the time of day you send your message. Sending the thank you email after standard working hours means it is likely to be opened the next morning. Sending the message early or mid-morning means the recipient will likely not read your note until lunch. Because of this, its advisable to send your message at lunchtime the day after the interview for the best chances of a quick read-and-response.

If you interviewed on a Friday, you have two options for when to send a thank you email. First, you can send a thank-you note that same evening so that youre not sending it over a weekend. The second option is to wait until the following Monday around lunchtime. This avoids the Monday morning inbox overwhelm but hopefully will catch the reader with a fresh mind.

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Include Any Details From Conversations

Sharing details from your interactions with the thank you note recipient demonstrates active listening skills and conveys interest. It can also help a new contact remember you. This is helpful if the recipient talked with several people in a short period, such as if youre sending a thank you note to someone you met during a conference or trade show.

Take a few moments to jot down some notes as soon as the conversation is over. This way, you wont forget any meaningful aspects of the discussion.

Example:Learning about how your team is working to resolve our scheduling issues was immensely helpful, as we plan on working with more clients in the new year.

Related: How to Become More Detail-Oriented at Work

Thank You Email Length: How Long Should Your Message Be

Some samples above are more formal while others are more casual. Youll notice that theyre all relatively brief, though. In my experience as a recruiter, a short thank you email after the interview is best. On average, I recommend 85 to 150 words.

And thats true whether youre writing a thank you email after a phone interview, Zoom/video interview, or a second/third in-person interview.

Its also true whether youre writing to thank a recruiter, HR person, hiring manager, or anyone else who spent time interviewing you!

Your message could go up to 200 words if youre very far along in the hiring process and have spent multiple hours interviewing with people from the company, but Id still aim to be brief and concise, rather than sending a full page.

Use your best judgement, though. You know your industry and prospective employer, so think about what type of message theyll appreciate. The advice above is simply what works best for the greatest amount of people, on average.

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