Tuesday, June 11, 2024

How To Send A Thank You Email After An Interview

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Things To Avoid In A Thank You Letter After The Interview

How to Write a Thank You Email After the Interview & WOW Them!

Apart from failing to customize your letter, there are several other things to avoid before hitting the send button.

Make sure to read through it a couple of times to ensure there arent any errors. Look for typos and double-check whether youve included a subject. Also, make sure that the name of your interviewer is spelled correctly.

Next, focus on the tone and length of your email after the interview. Are you being formal enough? Is your email too long to be appropriate? Check your attachment section and make sure the attached document is the one you want to send to your employer? Your potential employer will be happy to receive a thank you note after an interview, but it has to be done right.

Verify The Interviewer’s Email Is Correct

When writing your email, input the interviewer’s address right before sending it. Review your notes or the contact information the interviewer gave you before sending the email to ensure you’re sending it to the right person. You should also ensure the spelling of their name is correct before sending the email to remain professional and polite.

Mention Something Specific You Discussed In The Interview

Thank-you emails are written for many reasons. Most of all, though, they are written to stand out from other applicants. So, how can you make sure your email does just that?

Well, one way is by personalizing your thank-you email. This can, and ideally should, extend beyond the greeting. To make your email as individualized as possible, we encourage you to mention something specific that was discussed in the interview. This may be something that was particularly interesting to you about the position or the company itself, but be sure to explain why it stood out to you. And, if possible, elaborate on how your skills and experiences can help the employer reach company goals .

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General Tips For A Thank You After Interview Email

Ask for a business card or contact information from every person who interviews you and send a thank you email to each one of them.

Customize the email for each person, as they may forward the emails to each other, and you want to make sure you dont get caught just sending boilerplate emails where the only difference is the name of the recipient.

Here are some general tips about what to include in your thank you after interview email:

  • Thank them for their time.
  • Highlight what you like about the job opportunity.
  • Highlight what you like about the company.
  • Recap your main skills and attributes.
  • Follow up on anything that you said that youd get back to them on.

Its Safe To Skip Handwritten Notes

What is Thank You Email After Interview?

One thing that most everyone seems to agree on at this point is that an email is more appropriate than a handwritten letter of thanks. In Parsons original post, she detailed an experience where she didnt receive a piece of mail for a solid seven months after it was postmarked. A well-timed email is preferred by most professionals.

As a hiring manager, I absolutely believe in the power of a follow-up thank you note after an interview, Hillary Keller, chief marketing officer of the software company Flatirons Development, said. The old-school way of sending a handwritten thank-you note in the mail is now defunct , but a thoughtful follow-up email after an interview shows me that the candidate cares about getting the job after leaving my office.

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A Thank You Email Example For After An Interview

Heres an example of a professional thank you email to send after a job interview. The key elements of this email message include:

  • Short and easy to read
  • Shows appreciation for the interview
  • Reconfirms interest in the position
  • Reminds the hiring manager of why the candidate is right for the role
  • Leaves an easy opening for the next steps

For example, you might write:

Hi Beth,

Thank you for taking the time to meet with me yesterday. I enjoyed hearing about what the day-to-day work would look like as a Senior Account Representative.

Im confident that my 2 years of experience in customer support at XYZ Company would give me an advantage in this role, especially since both positions involve responding to a high volume of customer requests primarily via email.

Ive learned that communication via email requires a unique approach, since you cant gauge their reactions in the moment, and its easier to have miscommunications if youre not careful.

This is something Ive worked on mastering in my previous position and Id love to continue working in this area.

Thank you again for your time yesterday, and I look forward to hearing about the next steps!

In the meantime, dont hesitate to contact me if you have any questions or concerns.

Best regards,

Your Name

What To Include In A Thank You Email After A Phone Interview

There are many elements you should include when constructing your thank you email after your phone interview. These can help you stand out and capture the attention of your interviewer. Some common sections to include in your thank you email are:

  • Subject line
  • Opening sentence thanking them for the opportunity to interview
  • A statement explaining why you’re the best fit for the position
  • Any additional comments regarding what you previously discussed in the interview
  • Extra information you were unable to discuss in the interview
  • A message stating you look forward to hearing from them
  • Your signature and any additional contact information

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Sound Appreciative And Excited

The tone of every post-interview thank-you email should be appreciative and excited, Jensen said.

Makes sense. A thank-you note that fails to properly convey the senders appreciation of the recipient is a pretty lousy one. So dont play it cool or hard to get: Thank the interviewer for taking the time to meet with you, and say you appreciated the conversation.

Youll want some excitement to be evident in your tone of voice too. After all, youre interested in the role, and you had a great conversation with the interviewer. Make sure they can sense your enthusiasm. Your note shouldnt read like an overly formal robot wrote it, or like this is the third follow-up email you wrote that day.

Be careful not to let your excitement veer into desperation though. Hiring managers dont want to see candidates begging for a job.

Send The Email Within 24 Hours

How to Write a Thank You Email After an Interview (+ a Template!)

When it comes to sending your thank-you email, dont delay.

Ideally, do that within 24 hours, Nelson said.

If you interviewed in the morning, send it that afternoon. And if you interviewed in the afternoon, send it the following morning.

A prompt note shows that youre responsive, a strong communicator with follow-through and that youre excited for the role.

If you wait two or three days to send it, though, the hiring manager might get a different impression of you that youre slow to respond, or not too interested in the position.

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Why You Should Send One

A thank you email after an interview makes a positive impression on hiring decision makers. Heres data to help you understand just how much a thank you note means.

  • 68% of recruiters/hiring managers say a thank you email after the interview matters

And theres another reason to write a thank you after your interview. Its the polite thing to do.

Sending someone a thank you may not be a normal activity for you, but the interviewer did invest their time to meet with you and that is worthy of saying thanks. You are being polite and showing respect.

And theres one final reason to send a thank you. Your note provides you with one more opportunity, perhaps the last one, to remind the interviewer that you are very interested in the job and are indeed the right candidate.

Here are three points you want to address in the thank you letter you send after your interview:

  • Your interest in the role
  • Your fit with the company
  • The value you will deliver if hired

Additionally, sending a thank you helps make you memorable. Believe it or not, very few candidates send them!

When an organization interviews lots of people, it is very easy for them to mix candidates up or forget specifics. Your thank you helps remind them who you are!

A Longer Informal Example

Hi Sully,

Thanks for taking the time to interview me yesterday. I appreciated you sharing with me your many years of experience at 123 Bank. I was especially wowed by your role leading a team of software engineers to create the countrys first mobile banking app. What an experience that must have been! I find it hard to imagine a world where my bank account information is not at my fingertips.

Im excited to potentially join such a cutting-edge company. 123 Bank is exactly the type of place where I want to continue my career in the banking industry. The people I met at the office yesterday seem to be exceedingly bright and a pleasure to work with. I look forward to getting to know them and working with them to achieve the big goals we discussed in our interview.

Thanks again, Sully. If theres anything else you may need from me, please dont hesitate to ask. I look forward to hearing back in the coming weeks.

Best regards,


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When Is The Best Time To Send Your Thank You

This is a question I get a lot.

When it comes to following up with hiring managers, posting articles on social media, or sending breaking news to a contact, timing is everything and there is a science behind it.

When it comes to thank you notes, the golden rule is simple:

The Best Time To Send Your Thank You Note

Send your thank you as quickly as you can while still allowing yourself enough time to craft a quality email.

If you’re a numbers person, shoot for 30 minutes 2 hours after the interview, but don’t pull your hair out if you can’t get it out until later in the day. Life gets in the way and it’s far more important to send it later then not send it at all.

The Importance Of Following Up

40 Thank You Email After Interview Templates

Following up with the people you communicate with during each stage of the hiring process shows that you are grateful and excited about the position. This will likely help to increase your chances of getting to the next interview, and eventually receiving an offer.

Writing a thoughtful follow-up expressing your enthusiasm about the job, thanking the reader for their time and including anecdotes from your conversation shows strong soft skills. Because soft skills are more difficult to teach in the workplace, candidates that show respect, communication and active listening skills will be highly sought-after by employers. It will also make you a more memorable candidate as you will have had more communicative touch-points than those who did not send a follow-up.

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Sample Interview Thank You Email/letter #:

Hello < Interviewers Name> ,

Thank you for taking the time to speak with me < yesterday/Friday/etc.> about the < Job Title> position at < Company Name> . It was a pleasure talking with you, and I enjoyed learning more about the opportunity.

The information you shared about < Something specific about the job that interests you> sounded particularly interesting.

I am confident that my skills will allow me to come in and succeed in this role, and its a position Id be excited to take on.

Im looking forward to hearing from you about the next steps, and please dont hesitate to contact me if you need any additional information in the meantime.

Thank you again.

Best regards,

< Your First and Last Name>

This example above is a little longer and more formal. You could send this as a handwritten thank you letter after the interview, or as an email.

Note that at the end of the third paragraph, you could also add details about WHY you feel confident youd succeed in this role. Doing this will make your thank you email more convincing to hiring managers.

Try to remind them of something you shared in the interview, like a piece of past experience, or a skill you have, that will prove to them youll be able to come in and be successful in their role.

How To Write A Thank You Email After A Phone Interview

As you write your thank you email, you should focus on the items discussed in your interview and highlight any skills or qualifications you’d like the interviewer to remember. Follow the steps below to write an effective thank you email once the phone interview is complete:

  • Take notes of the interviewer’s name and any other important information.
  • Create your subject line and greeting.
  • Thank the recipient for the interview.
  • Explain what makes you the best fit for the role.
  • Expand on any discussions you had in the interview.
  • Mention that you look forward to hearing from them.
  • Add your signature and proofread.
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    Should You Send An Email Acknowledging A Bad Job Interview

    Send this only if you are absolutely positive that you failed the interview. Often, we can be too self-critical as we look back at our performance in an interview.

    Apologizing for something that was NOT viewed as a failure by the employer can backfire, big time!

    However, if an interview scheduled for sixty minutes lasted only five minutes with no business emergency reason given for the shortened interview and no apology or request to reschedule, something was wrong.

    Or, the interviewer clearly lost interest and tuned you out, ending the interview with a chilly good bye. Then, you might have a failed interview.

    When To Send A Thank You Email After An Interview

    STOP Sending Thank You Letters After a Job Interview

    The best time to send a thank you email is about 24 hours after an interview, with a few exceptions.

    Its important to consider the time of day you send your message. Sending the thank you email after standard working hours means it is likely to be opened the next morning. Sending the message early or mid-morning means the recipient will likely not read your note until lunch. Because of this, its advisable to send your message at lunchtime the day after the interview for the best chances of a quick read-and-response.

    If you interviewed on a Friday, you have two options for when to send a thank you email. First, you can send a thank-you note that same evening so that youre not sending it over a weekend. The second option is to wait until the following Monday around lunchtime. This avoids the Monday morning inbox overwhelm but hopefully will catch the reader with a fresh mind.

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    How To Send An Engaging Follow

    After a job interview, it’s only natural to want an update on the hiring process, particularly if you feel it went well. However, there are several potential pitfalls to avoid when sending a follow-up email after the interview. If you come across as pushy, sloppy or too informal then you could damage your chances of landing the job.

    How To Write An Interview Thank

    Writing the perfect post-interview thank-you letter is all about knowing the steps . What are these steps, and what should be included in the email?

    Great question! Take a look at our outlined steps below to find out how to write the best possible interview thank-you letter and secure your new position.

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    Approach To Writing The Follow

    You can, of course, use the above template/example for your thank you after interview email, or you can write one from scratch. If you plan to write one from scratch, this section will serve as a helpful guide.

    Steps to writing your own email:

  • Confirm the name, title, and email address of the person.
  • Write an opening sentence thanking them for their time and saying that you enjoyed meeting them.
  • Refer to any notes you took in the interview and highlight the things you really liked.
  • Go to the companys website and review their mission, vision, values, and/or purpose in their about us section.
  • Then you can note in your email a couple of things you particularly like about their culture and mission.
  • Write a closing sentence thanking them again and offering to answer any follow-up questions they may have.
  • Insert A Subject Line

    FREE 4+ Thank

    Include a short and descriptive subject line for your thank you email. This way, the hiring manager will know what the email is about before they open it. Consider something straightforward like, “Thank you for meeting with me yesterday.”

    Related: How To Write the Best Thank You Email After Your Interview

    Read Also: How To Send A Follow Up Email After An Interview

    Include Any Details From Conversations

    Sharing details from your interactions with the thank you note recipient demonstrates active listening skills and conveys interest. It can also help a new contact remember you. This is helpful if the recipient talked with several people in a short period, such as if youre sending a thank you note to someone you met during a conference or trade show.

    Take a few moments to jot down some notes as soon as the conversation is over. This way, you wont forget any meaningful aspects of the discussion.

    Example:Learning about how your team is working to resolve our scheduling issues was immensely helpful, as we plan on working with more clients in the new year.

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