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How To Write A Thank You Card After An Interview

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How to write a thank you note for an interview

You can thank the person again, and then reaffirm any follow-up dates that you discussed in the interview. Offer your availability for any further information they might want from you, and use a professional closing phrase like “Sincerely,”“Best,”“Best wishes” or “Kind regards” with your full name and contact information so they can reach you easily.

Don’t: Use A Form Letter

Try to vary the language you use when writing a thank you note. This will allow you to tailor each note to the unique interview experience, which can help you stand out against other candidates. When using a form letter, it is also possible to accidentally include incorrect information such as the wrong company name or address. Try writing each note separately to ensure accuracy and specificity.

Handwritten Thank You Card Sent During The Latter Stages Of The Interview Process Or Anytime Youve Met With The Hiring Manager Directly:

This is the time to really show your interest and prove that you are invested in the job.

  • Thank you so much for the opportunity to meet and discuss .
  • I enjoyed learning more about and was especially impressed to learn ____.
  • I would like to further express my interest in becoming part of the group and I think I would be a great fit.
  • Please let me know if there is further information I can provide regarding my qualifications or my enthusiasm for this position.
  • Thank you again for your continued consideration.

Now that you have a few ideas regarding what to write in a thank you card after an interview, remember: its important to be kind and appreciative toward everyone you encounter! Express thanks throughout each step in the job search process. You simply cant go wrong.

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Be Positive And Passionate

Positivity and passion go a long way. In fact, it’s one of the main things that you might be evaluated on during the phone interview or in-person interview. It’s not necessary to go in-depth on the enthusiasm, just show interest in wanting to move forward with the company.

Including a note about the company culture, if the company website references something critical. For example, collaboration or inclusivity. Mention those as being part of your personal values. Most job seekers forget to scour the company website for clues!

You’re Showing Good Manners


In addition to evaluating whether you can adequately perform the duties of the job, any good hiring manager is also using the interview process to determine whether you are someone they would actually want to work with. In my personal experience, its always important to find someone to hire who can fit well with the company culture, get along with others, and represent our team and company admirably when I cant be there.

If you dont write a thank you note or email, especially after an in-person interview, Id have to question whether you have the kind of manners that would make you a positive addition to the team. The absence of a note is just not a good idea doesn’t help the impression you’re trying to make.

Even if you dont want the job, you should ALWAYS still send an interview follow-up email, because every time you interview, you are making an impression and a new possible connection. Its a small, small world and you never know how your path may cross again.

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Use This Opportunity To Overcome Objections

If the interviewer expressed a concern with hiring you, address it head-on in your thank-you note. Explain that you can demonstrate what it takes. Also, restate how your skills and experience are directly tied to the hiring manager’s needs. If you forgot to bring up an important qualification during the actual interview, see if there’s a way to seamlessly work it into your post-interview follow-up.

Related:4 Things You Need to Do After Every Interview

Use The Rule Of 3 To Write Your Note

Three sentences, plus a date, a greeting, and a close, are all you need to get this job done.

At the top of the note, in the right-hand corner, write todays date.

Then, on the left, write, Dear . If the person was super friendly, a first name will do it they were super formal, use their title. In between Mr. or Ms. and their last name is correct.

Then write:

Sentence: #1 Thank the person for meeting with you.

  • If you liked them, or if they were particularly friendly, you can say something like Thank you for making my interview today so pleasant.
  • If they were more businesslike, just say something like, Thank you for taking the time to meet with me today.

Sentence #2: Mention something that you liked about the interview.

  • If they were personal or friendly, say something personal, such as, I particularly enjoyed our talk about .
  • If they were more businesslike, say something businesslike, such as, I was glad to learn more about .

Sentence #3: Repeat your interest in the job .

  • Friendly version: I would be thrilled to work for , and hope to meet you again as a colleague.
  • Business version: I am now even more interested in working with , and appreciate your help with the process.

The Rule of 3 can also help you PREPARE and ACE your answers to interview questions.To learn how, check out my book INTERVIEW LIKE YOURSELF NO, REALLY!

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Mention A Highlight From The Conversation

Again, you want to keep this short and mostly focused on how grateful you are for their time and consideration. But to really stand out and remind the hiring manager of how wonderful the interview was , and remind them of who you are , briefly mention a highlight from the conversation or something you know they really enjoyed hearing or talking about.

For instance, if their eyes lit up and their ears perked when you talked about your excellent communication skills, touch on that again in your thank-you note. If you bonded over having graduated from the same college, a simple P.S. Go Wildcats! might put a smile on their face.

If I Dont Get This Job I Dont Know What Ill Do

How to Write a Thank You Email After the Interview & WOW Them!

Yes, you want that job. But, you still need to avoid these types of phrases that place even more of a burden on that employer. You can be enthusiastic about the opportunity without making it the thing thats solely responsible for your happiness and well-being.

Emotional threats like this one wont do you any favors. On the contrary, they only make you seem desperateand perhaps even a little unstable.

Also Check: What Are Questions Interviewers Ask

What To Write In Your Thank

Ideally, your note or email should include an expression of strong or enhanced interest in the job after meeting with the interview team. In addition, incorporate a concise statement regarding why you think the position is an excellent fit, as well as an expression of gratitude for their time and input.

You can also add any information about your qualifications that you neglected to share during the meeting. Heres more information about how to write a thank-you note for a job interview.

Subject Lines For Thank You Email After Interview

Use any of the following subject lines when sending your professional thank you email, whether to a recruiter, hiring manager, or other company representative.

  • Thank you for your time
  • Thanks for your time
  • Thank you for your time on < day>
  • Following up on our conversation
  • A follow-up
  • Thank you for meeting with me!
  • I enjoyed our meeting

If you follow the advice above, youll have a great thank you email or letter to help you stand out and land the job!

And finally, if you thank the employer but dont receive feedback after a week, read this guide on how to follow up for feedback after your interview.


If you have more interviews coming up and dont want to leave anything to chance, Ive created a new guide where you can copy my exact step-by-step method for getting job offers. You can get more details here.

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What To Write In A Thank You Card After An Interview

Oh, the bittersweet process of interviewing for a new job. Its incredibly exciting, but also nerve-wracking as youre hoping to make a great impression and land the gig!

Sending a thank you card after an interview is a crucial step in the job search process one that is sure to make you stand out if its done correctly. However, many people struggle with what to write in a professional thank you note to make it effective.

Its important to show appreciation for the time each person has spent with you throughout the hiring process, whether a recruiter, hiring manager, administrative assistant, or other interviewer. Its not only polite and courteous, but saying thank you has sadly become a forgotten trade nowadays. Recognizing each person whos helped you could be a significant differentiator between you and the other candidates.

Do You Need To Send A Thank You Email After An Interview

Interview thank you template

Its recommended that you send a thank you email after each job interview you attend. Doing so shows the employer that you appreciate their time, and just as importantly, that youre still interested in the position. After attending an interview, the employer isnt sure that you still want this job .

So its important to write a thank you message and to reaffirm your interest in the position and tell them that youre eager to hear about the next steps. If you dont say this, they wont know!

Read Also: How Can I Watch An Interview With God

Tips For Writing An Interview Thank

Here are additional tips for writing a strong thank-you email after a job interview and what to include:

  • Express Why You Want the Job: In addition to thanking the person you interviewed with, your thank-you note should reinforce the fact that you want the job, so view this thank-you as a follow-up “sales” letter. Restate why you want the job, what your qualifications are, and how you might make significant contributions.
  • Bring Up Anything You Wish You Had Said: Your message is also the perfect opportunity to discuss anything of importance that your interviewer neglected to ask. For example, if you didnt have a chance to explain why you thought that you would fit in well with the company culture, you might briefly state this in the email.
  • Revisit Any Issues Brought Up During the Interview: Finally, use your letter to address any issues and concerns that came up during the interview, including topics you neglected to answer as thoroughly as you might have wished. For instance, if you feel that you botched an interview question, you could explain your answer in more detail here.

Why Send An Appreciation Letter

In an age of text messaging and instant communications, writing thank-you notes and business letters is becoming a lost art. Yet formal letter writing is still a very valuable skill and one that is appreciated by both business and personal recipients alike.

Saying thank you is also a way to forge or grow a relationship with a professional connection. This can help your career in the future, as well as on a short-term basis. If you take the time to write a sincere letter that is well-expressed, grammatical, and free of spelling errors, you will stand out favorably in comparison to peers who lack this ability.

Below are tips on how to write appreciation letters, as well as a list of appreciation letter samples to use as templates for a variety of personal and professional circumstances where you would like to show your appreciation.

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When To Write A Thank

Writing a thank-you note to your interviewers shows that you are gracious, humble and thoughtful all important qualities for potential new hires to possess. Thats why you should write a thank-you letter after every interview within 24 hours. You dont want to risk having recruiters or hiring managers think that youre cocky, ungrateful or absentminded.

Short Interview Thank You Email Example

How to Write a Post-Interview Thank You Note (Template Included)

A short thank-you note is great for any type of interview. Including a zoom or in-person interview.

Dear Rob

It was really awesome meeting with you today and discussing the role of Software Engineer at Apple.

From our conversation, it sounded like functional leadership was a big part of this role. And I feel I could make a valuable contribution to those efforts. My previous experience at Facebook makes me well-prepared for this.

I’m attaching my resume, references, and a few URLs to check out my work.

Let me know if I can be helpful and look forward to moving the process forward. Feel free to contact me if you have any questions. Or if you need additional information, don’t hesitate to ask.

Thanks so much, Rob!

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What To Do In A Panel Interview/group Interview

Take the business cards or contact information of every person in the panel interview. And send a separate thank you note to each person that attended the group/panel interview. Never send a group thank-you email to everyone involved.

Be sure to do this for any type of interview where multiple interviewers or multiple people were involved in asking you interview questions.

Prompt To Take The Next Step

To close the thank-you note, encourage the hiring manager to take the next step in the hiring process. Reference what you learned during the interview to complete this section since you may need to provide references or complete a second interview to get the job. For example, you can write, Please don’t hesitate to contact me to arrange a follow-up interview.

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Second/final Interview Thank You Email Example

After a second and potentially final interview, it’s best to follow up and show interest in moving forward with the job offer. In this third sample email, it’s best to recap the entire interview process.

Dear George

I want to say how incredible the entire interview experience has been. We’ve had the opportunity to cover what the company is looking for. How the job title is going to differ from other positions.

During this entire process, I have been nothing but extremely impressed with the team.

Wanted to reach out and tell you I appreciate what we’ve done together.

I look forward to hearing from you and the team after you’ve had the opportunity to review me as a candidate.

If there’s anything else I can provide, please let me know. I would be happy to speak with the HR representative who is running this placement if there’s anything I need to answer.

Thanks again, George!


After The Thank You Notes Are Sent

8+ Thank You Note After Interview â Free Sample, Example ...

If you dont hear from them for a couple of weeks longer than you expected, dont panic. MUCH could be going on that has nothing to do with you at all. But do reach out to see what is happening. Do NOT contact them daily or even weekly for a decision.

NEVER suspend your job search while you wait for a decision from an employer, even if the job is your dream job.

Restarting your job search can be challenging and, if youve been turned down, you may be more discouraged because you need to re-start your momentum.

About the author

Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff graduate who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Follow Susan on Twitter at and on , .

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Phone Interview Thank You Email Example

Not too different from the sample email earlier.

Dear Ian

Can’t thank you enough for spending time with me over the phone and discussing the opportunity at Apple, Inc. It sounds like an incredible opportunity to learn about Product Management and how technology will advance with younger demographics.

My previous work experience in the education space makes me a great fit for this role.

I’m including a few of my projects and references below. Let me know how I can be helpful in moving forward in the process. Or if you have any further questions, let me know!

Thank you so much, Ian!


Send One To Each Interviewer

If you spoke with several people at the company, be sure to ask for their business cards at the end of each interview.

Each letter should be personalized with specific information that you talked about with each person. Even if the discussions were the same, your letters shouldn’t be.

“Putting the time and effort into personalizing your notes shows that you were paying close attention to the information conveyed by each interviewer,” a career expert at Yale explained. “This will benefit you when the interviewers compare notes which they will do.”

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Customize Each Interview Follow

Send a tailored message to each interviewer that demonstrates your genuine interest in the job opportunity and reiterates your qualifications. While you’re in the interview, take note of what the person likes most about your experience so you can highlight those selling points in your follow-up message.

Also, use the little details you learned about the interviewer such as a shared hobby or an upcoming trip in your thank-you note to demonstrate your attention to detail and make your follow-up more memorable.

When To Send A Thank You Note After Job Interviews

Thank you Letters after Residency Interview – Examples of how to write the ideal PERSONALIZED letter

Ideally, you can send a thank you note the same day as your interview, so make sure you get the contact information for the hiring manager. Email that person within a few hours of your interview. Be sure to mail your handwritten thank you card that same day or the next due to the time it will take to go through the postal system.

Tip: Keep in mind that the hiring manager may receive your note after a hiring decision is made. Consider signing off by saying that youll welcome any future opportunities with the company if they select another candidate for this role.

If you dont have the hiring managers contact information, you can still send a thank you note to the companys address. Just add Attention: while addressing the envelope. If the company is large, you can also include the department as part of the address.

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