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How To Write Thanks Letter After Interview

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How to Write a Thank You Letter After a Job Interview

There are an infinite number of ways you can write a thank-you letter. And while theres no one right way to do it, there are a few tips and tricks you can keep in mind while drafting your note.

Email vs. Handwritten

Handwritten letters have a certain charm, but in most cases, a thank-you email is the best choice. Why? For one, an emailed thank-you can arrive instantaneously, while a postmarked note can take days to arrive. For another, handwritten letters might feel like a bit much. So when in doubt, send an email. Exceptions could occur if a) youre close enough that you can simply drop off a handwritten letter, b) youre applying to a very traditional or old-school organization and c) if you have a prior relationship with an interviewer .


Dont feel pressured to send a five-paragraph essay thank-yous should be short and sweet. Just as you dont want to spend too much time writing one, your interviewers dont want to spend too much time reading one. After all, theyve got their own jobs to stay on top of. Make your thank-you letter long enough to cover everything you need to say, but short enough that it only ends up being a few sentences long.

Voice & Tone

When it comes to writing thank-you letters, professionalism is the name of the game. Avoid slang, typos, excessive exclamation points, emojis, etc. But you dont need to sound so formal that you come off as stiff. Opt for clear, concise language, not the longest word you can find in the thesaurus.

Sample Printed Thank You Note

If you are using your computer to write, print, and send your thank you, write a one-page letter .

Adapt the text in the sample to your circumstances, and customize it as described in Sending Your Thank Yous After the Job Interview. Replace the Italicized text in the sample below with whatever terms are appropriate for you and your situation.

Use the formal business letter format like this:

Your street address

Group Vs Panel Interview

A panel interview is an interview format with several interviewers and one candidate. In a panel interview, each interviewer will ask questions from their unique background that pertains to their role at the company. The panel is typically made up of people from teams you will be working with in the position. Panel interviews are typically used to get in-depth information about the candidate from several different perspectives for an important or competitive role.

Read more: How to Succeed in a Panel Interview: Tips and Example Questions

Because a panel interview consists of multiple interviewers, you have more people to impress. A panel interview thank-you letter provides a simple but effective way to express gratitude to all the individuals you met with. Its best to create individual thank-you letters or emails for each participating interviewer. . For this to be successful, it is important to collect their contact details so you can send a befitting thank-you letter after the interview.

For panel interview thank-you letters, its advisable to include unique angles from the conversations you had with each interviewer. That creates more connection and shows your genuine level of interest in the position. Since all the interviewers have a say in the hiring decision, this gives you more leverage to get the role.

Read more: How to Succeed at a Group Interview

Read Also: What Is A Technical Screening For Interviews

You Can Impress An Employer By Sending A Thank You Letter After An Interview

When you’re given an opportunity to interview you’ll be concentrating on how to impress the interviewer, what to we. It shows your thoughtfulness and is another opportunity to promote yourself. Whether you are writing a letter of recommendation for a scholarship, job, internship or entrance to graduate school, a letter of recommendation must accomplish several purposes. Writer & journalist read full profile the interview’s over, and you’re pretty sure you aced it. After a thoughtful gesture or a kind deed, a thank you note is a thoughtful way to let someone know that you appreciate something they’ve done for you. Saying thank you to show your appreciation to friends and family is really important but it’s equally important in business. Thank you letter after an interview. By thanking the interview co. How long is too long to wait before writing an interview thank you letter?. Would you choose someone who demonstrates a polite and professional attitude over someone who doesn’t even think. Product and service reviews are conducted independently by our editorial team, but we sometimes make money when you click on links. Now how do you seal the deal, and convince. How many people do i send thank you letters to after an interview?.

How To Write A Thank

How To Write Thank You Letter Template After Interview ...

Learn how to craft a follow up note that leaves a great impression with employers.

How you follow up with an employer after your interview is almost as important as the interview itself. And sending a well-written thank you email and/or letter soon after your interview is essential. Here are some tips for writing a thank you note that will impress employers.

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Does Sending A Thank

It can, if the note is well written.

“There are times when the candidate has a terrible first round, usually due to nerves,” Smith said. “But they took the time to write a sincere and well-considered note explaining their interest in the role and how their experience makes them uniquely qualified.”

Other times, Smith notes, there are phone screens instead of in-person interviews, and those who write a thank-you note are automatically invited back for an in-person interview. Sutherland had a similar experience.

“I got my college internship at The Detroit News because I handwrote a thank-you note,” Sutherland said. “How do I know? One day in the newsroom that summer, the editor told me I was the only one who wrote a thank-you.”

“While not every recruiter or hiring manager cares whether a candidate sends a thank-you message, I’ve never heard of a single one, in any industry, think poorly of a candidate for sending a thank-you note,” she added.

Mistakes To Avoid When Sending Post Interview Thank You Emails

Now you know the basics of how to send a great thank you email after the interview. Lets cover a few mistakes to avoid now, though.

Some of this will be review if you read everything above, but I want to make sure you dont do anything that could cost you the job!

First mistake: waiting too long to send it. You really want to send this within 24 hours after your interview.

Next, dont ever copy and paste the same exact email to send to multiple people. They will compare and it looks sloppy/lazy. It takes a lot away from the impact your thank you email will have.

Dont ever put multiple people in the To field of the email either. You should be sending one email to one recipient at a time.

Otherwise, it looks lazy/rushed.

And another big mistake: Thinking you dont need to send an interview thank you email because the person you met wasnt the official hiring manager.

Id recommend sending one any time you had a face-to-face interview with someone.

Everyones opinion can count and the hiring manager can ask everyone what they thought of you. Dont pick and choose who deserves a thank you email. Send it to everyone youve met face to face and play it safe!

One more minor mistake: Not asking for business cards after you meet each person during a day of interviewing.

Getting business cards from each person you met with during the interview is the easiest way to keep track of names and email addresses so you can thank them later via email.

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If Youre Writing A Pen

  • Did I format this note correctly? If its handwritten, can any average person read my handwriting?
  • Have I addressed the person Im thanking correctly? Am I spelling their name right?
  • Did I make my point in under five sentences?
  • Did I mention a specific topic, common interest, or question relevant to my discussion with this person?
  • Did I say thank you at some point in the note?
  • Did I sign the thank-you letter?
  • Did I proofread the note?
  • No really, is the writing flawless?
  • Have I addressed the envelope, purchased postage, and mailed the letter within 24-48 hours of the interview?
  • If you did all of these things, congratulations! You deserve to put your feet up and sip your favorite post-interview beverage .

    Why Is It Important To Write A Thank

    How To Write A Thank You Letter After Your Job Interview

    Its true that some employers expect a thank-you letter after an interview. Its a gesture that reinforces your interest in the role, while also showcasing good manners. When you write a thank-you note after an interview, you gain yet another opportunity to influence your potential employer’s decision. If you write a thank-you note, you can reiterate your interest in and qualifications for the position.

    A handwritten thank-you letter offers a personal touch and has the potential to set you apart from other candidates as many people dont mail letters anymore. However, it can take days for a mailed letter to arrive. The hiring process can move quickly so its recommended to always send a thank-you email, even if you decide to also send a handwritten letter. When you email, you can connect with the hiring team much more quickly and influence their decision before they complete the hiring process. Send your thank-you email no more than 24 hours after the interview.

    Related:Guide to Thank You Notes

    Recommended Reading: How To Ace A Behavioral Interview

    What To Include In Your Thank You Letter

    In addition to thanking the person you talked with, the thank you letter reinforces the fact that you want the job. Use your letter to address any issues and concerns that came up during the interview. You can also view the thank you as a follow-up “sales” letter. In other words, restate why you want the job, what your qualifications are, how you might make significant contributions, and so on.

    This letter is also the perfect opportunity to discuss anything of importance that your interviewer neglected to ask or that you neglected to answer. Keep in mind though, that the thank you note should be brief and to the point. A couple of brief paragraphs is sufficient.

    Writing a thank you letter after a job interview is a must! In fact, some employers think less of those interviewees who fail to follow-up promptly. You should send the letter within 24 hours after your interview. Make sure that you customize the letter according to the person.

    In case you dont want the job, you should write a letter respectfully because you never know if you will meet again the same person in another context or for another position which may interest you.

    Best Thank You Email Samples After An Interview

    Below, youll find four good sample thank-you emails. These can also be sent as a typed or handwritten note if you prefer.

    Later in the article, Ill cover the pros and cons of sending this via email versus a handwritten thank you letter/note. So if youre not sure which to send, make sure to read until the end.

    For now, just know that you can use these sample thank you emails in both cases.

    Recommended Reading: How To Interview An Attorney

    Approach To Writing The Follow

    You can, of course, use the above template/example for your thank you after interview email, or you can write one from scratch. If you plan to write one from scratch, this section will serve as a helpful guide.

    Steps to writing your own email:

  • Confirm the name, title, and email address of the person.
  • Write an opening sentence thanking them for their time and saying that you enjoyed meeting them.
  • Refer to any notes you took in the interview and highlight the things you really liked.
  • Go to the companys website and review their mission, vision, values, and/or purpose in their about us section.
  • Then you can note in your email a couple of things you particularly like about their culture and mission.
  • Write a closing sentence thanking them again and offering to answer any follow-up questions they may have.
  • When Should I Send A Thank

    FREE 7+ Sample Thank You Letters After Interview in PDF

    You should send the letter as soon as possible. Ideally, you should send it within one day of having an interview.

    Career Karma entered my life when I needed it most and quickly helped me match with a bootcamp. Two months after graduating, I found my dream job that aligned with my values and goals in life!

    Venus, Software Engineer at Rockbot

    Sending a letter sooner rather than later is a good idea because the details of your interview will be fresh in your memory. If you write a letter days after an interview, some details may slip your mind. This will make it more difficult to write a good letter.

    In addition, waiting a few days to send your letter may result in you forgetting to write one in the first place. The delay may reduce the effectiveness of the letter. If a company has already made a decision about who to hire, they will not take into account your thank-you letter.

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    What Is The Preferred Method Of Sending A Thank

    Amanda Augustine, career advice expert for TopInterview and TopResume, said that email is the most common method for sending a post-interview thank-you note “because of its immediacy and ability to attach materials or hyperlink to additional information that can help advance their candidacy to the next interview round.”

    On the flip side, if the company seems more old-fashioned and stays to the more traditional side of things, a handwritten note mailed to the office might get you further.

    “I prefer handwritten notes,” said Rachel Sutherland, founder of Rachel Sutherland Communications. “Everyone loves getting mail, especially something you’re not expecting. It’s kind of funny to think of snail mail as being special, but in this case, it works.”

    If you’re doing a handwritten note, your method of delivering it depends on the timing of the hiring process. Smith said that if you know they’ll be making their decision the next day, write the note as quickly as possible. In that instance, Smith suggests writing the thank-you note in the lobby and asking the receptionist to deliver it as soon as possible.

    “The content of the message is more important than the method of delivery, be it email or a handwritten note,” said Beverly Friedmann, content manager at MyFoodSubscriptions. “That said, a handwritten card is certainly a nice gesture that you don’t typically see these days.”

    Include A Return Address On The Envelope

    Worst case, if your card isnt deliverable, you will know when the Post Office returns it to you.

    Include your business card in the thank you note, just in case the recipient doesnt remember you. The business card also makes it very easy for the recipient to reach out to you without going to the trouble of digging out your resume or application.

    Read Also: What’s The Best Questions To Ask In An Interview

    Email Panel Or Group Thank

    Here is an example of a panel or group thank-you email sent via email:

    Subject Line:Thank You |

    Dear Sharon,

    I appreciate the time you spent with me yesterday to explain the marketing manager position. It provided me with the opportunity to learn about how your team designs and optimizes its digital marketing campaigns. I loved hearing your explanation of the innovative ways you are using voice search to increase content visibility.

    Our discussions furthered my interest in joining your team. I believe this role is the best move for my career, as the position fits with my expertise and career goals. I have extensive experience with multimedia marketing and successfully organized 12 product launches that exceeded the sales department’s projections.

    I can also manage large teams and coordinate multiple projects from ideation to delivery. I believe my skills would add immense value to the division.

    Thank you again for your time. Please feel free to contact me for any information at your convenience. I hope to hear from you soon.


    Write Your Draft Immediately After The Interview

    how to write thank you letter after interview.

    As soon as your phone interview is complete, you should begin typing your email while the events of the interview are still fresh in your brain. You can type out the email and return to it the next day. This helps your brain revisit this content after it has had a few moments to refresh. You should send this email within 24 hours after your interview to help the interviewer remember who you are and to show your promptness.

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    How To Write An Interview Thank You Email/note

  • Begin with a professional or formal greeting
  • Thank the interviewer and tell them that you appreciate their time spent during the job interview
  • Mention something specific you talked to them about in the interview, that you enjoyed learning about, so they know that this interview thank you note is written specifically for them
  • Reaffirm your interest in the position and tell the reader that you look forward to hearing about the next steps in the hiring process
  • Tell the interviewer that they should feel free to contact you if they need any additional information or have follow-up questions in the meantime
  • Optional: Include something to reaffirm that youre confident you can perform well in this role and explain why
  • If you interviewed with multiple people in a single day and want to thank them all, send a separate thank you note to each for a more personalized feel
  • Note that step #6 isnt 100% necessary to include in a thank you note or thank you email after an interview, but is a nice touch to add.

    Youll see these steps in the interview thank you note/email examples below, so dont worry if youre still not sure what to write!

    As one final tip before we move on, I recommend you ask each person for their business card after an in-person interview, so that you have their email address and name saved!

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