Thursday, May 9, 2024

What To Say In A Interview Follow Up Email

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Sample Job Interview Follow

How To Write an INTERVIEW FOLLOW UP EMAIL! (The PERFECT Follow Up Email after a JOB interview!)

Subject Line: John Smith Thank You

Dear Mr./Ms. Last Name:

It was a pleasure meeting you the other day and discussing the teaching assistant position at ABC Middle School. I really appreciate the time you took to interview me for the position.

I enjoyed meeting everyone on the sixth-grade team and getting to ask them questions about the teaching assistant position. The more I spoke with you and the team, the more I was convinced that my teaching experience and my passion for small-classroom learning make me a strong candidate for this position.

I look forward to hearing from you next week regarding your final decision. Feel free to reach out to me beforehand with any questions or concerns. Again, my phone number is 555-555-5555.

Thank you again for your time and consideration.


Express Interest In The Position

Yes, you want the job!

This is the bottom line of why youre following up.

As mentioned earlier, many hiring managers expect candidates to follow up after an interview.

In an initial follow up after an in-person or phone interview, you should make your interest in the company clear:

After learning more about the position, Im eager for the opportunity to be a part of your team and help .

If following up after a second interview, take your interest a little further:

After learning more details about , Im even more enthusiastic about the opportunity to make an impact in the future of .

In an email to check in, you can keep this brief, but reiterate your hope to be hired:

You expressed that you were looking for someone with new ideas and a willingness to put in the hours. Im still interested in the position and am eager for the chance to show you that I could meet your expectations and exceed them.

If hoping to keep in touch, you wouldnt express your interest in the position, but in maintaining professional contact with the individual:

I enjoyed connecting with you. I learned quite a bit by observing the culture at . I would love to keep in touch.

Scenario : Following Up After Asking Someone To Do Something And No Response

Hi ,

Hope youre doing well.

Have you had a chance to ? Once I get then I can .

Let me know if theres anything you had questions about or need any more details.


Tip: Be brief. Be polite by asking if theyve looked it over rather than accuse or point out that you havent received it yet. Add value by giving them context for the urgency if needed or urgency about the next steps. Finish with a call to action so they know what you want them to do and why its important.

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The Benefits Of Sending A Thank

Sending a thank-you email has a couple of important advantages over the old-fashioned, paper-and-ink variety of thank-you letter.

With an email, for example, you can do more than remind your prospective employer of your qualities and skills: You can actually show them by including a link to your online portfolio, , or professional social networking profiles.

You’ll also have the opportunity to mention anything you wish you had said during the interview, but didn’t get the chance to discuss.

Sending an email immediately after or within 24 hours of a job interview is crucial if the hiring manager will be making a quick decision.

Ideally, your note will reach the interviewer prior to a hiring decision and while your meeting is still top of mind.

Ask The Experts: Interview Follow

Follow Up Email After Interview Template ...

How To Write A Follow-Up Email After An Interview

Debbi MuschCareer Coach Technical Recruiter, Owner, Rising Careers, LLC

As a Career Coach, and perhaps more importantly as a former hiring manager, I NEVER hired a person that didnt send me a note following their interview. This step demonstrates courtesy and respect, and leaves a positive impression of your genuine interest in the job and becoming part of the organization. The advice I give to my clients regarding follow-up emails after an interview is that its just simply important that they do it!

Job search advice

Jheneal M. McDuffieOwner and Chief of The Resume Chic Co., Certified Professional Resume Writer , Board Certified Master Diversity Resume Writer , Certified Career Coach

When searching for a job, remember to focus on the followingtime, tech, and traction.

Time: Job searching is a job, and you should treat it as such. If you were working, you would have a schedule of activities create a job search schedule outlining what positions youll look for, how much time youll spend looking, researching companies, networking on LinkedIn, etc. Make sure to factor in breaks and self-care.

How To Write A Follow-Up Email After An Interview

Patricia MatthewsOwner, Executive Administrator, Writer

How To Write A Follow-Up Email After An Interview

Carol Grier

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Following Up After A Meeting

Lets say you just had a meeting with a potential customer or client. This follow-up email is polite and provocative in equal measure.

The beginning of this email makes it feel like a conversation between friends, disarming any tension or anxiety of formality. Next, it establishes context, triggering the recipients memory and pulling them into the mind state of the author.

Also, the show of concern and straightforward call to action gives the recipient an invitation to have a conversation. By rounding out the body with added value, the entire email doesnt even feel sales-y.

Finally, the email signature includes a link to the authors website. It is a passive way to encourage the prospect to visit their website and a chance to collect marketing and engagement data.

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Follow Up Email To Check In

Now, this can be a difficult email to compose.

How do you follow up if you hear nothing back from the company?

Fortunately, this message does not have to be detailed or long.

Heres what you want to accomplish with this brief email:

  • Mention you are still interested in the position
  • Indicate the time frame that was initially agreed upon to get a reply
  • Express that you are hoping to hear back

Short and sweet, right?

Here are some quick tips for your follow up email to check in after you havent received a response to your initial email. More details about writing this type of email can be found throughout this article.

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Tailor Each Email To The Interviewer

The key to any thank-you email is that it’s written specifically for each person who met with you. Sending a generic email can absolutely reduce your chance of getting hired. Recruiters and hiring managers often compare the thank-you notes they get from other candidates, so they’ll know if you send the same generic letter to everyone.

During your interviews, jot down specific things that the recruiter or hiring manager said about the job position or company, as well as anything not related to the job, such as their hobbies or something you have in common. Put these specifics in each thank-you note to show that you were listening and engaged. Also, take the opportunity to address any concerns the recruiter brought up and reiterate how your skills are well-suited for the job.

Be brilliant, but brief. Recruiters and hiring managers are busy and a short, concise email with the information above shows that you respect their time even as you sell your qualifications and continued interest one more time during the hiring decision.

Sample Job Interview Thank

HOW TO FOLLOW UP after a Job Interview! (The PERFECT Interview Follow-Up Email Template!)

Here is a sample thank-you email job seekers can use after an interview:

Good morning/afternoon ,

Thank you again for speaking with me today. I really enjoyed learning more about and how you’re working toward .

I’m really excited about your and I believe my show that I’m a great fit for the role of .

Please feel free to contact me if you have any further questions or need additional information.

Again, thanks for your time, and I look forward to talking more in the future.

Best regards,

P.S. Enjoy your !

Most likely, you’ve spent weeks or months doing your research and otherwise preparing for your interview. You know you’re qualified and can handle anything they ask you. After all that preparation and a solid interview, it’s worth the extra effort to make yourself stand out from the crowd during the decision making process by taking the time to write and send a great job interview follow-up email.

It really could get you the job over someone equally hirable who didn’t bother to say thank you just like your mother taught you.

Before you can write your follow-up thank-you email, you need to sit down for the interview. Are you prepared? One of our career experts and TopInterview coaches can help!

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Long Interview Thank You Email

In the long version, you have more opportunities to explain your skills in detail . This is appropriate after an in-person interview or other meaningful interactions during the hiring process.

Subject line: Thank you for your time

Dear Mr. Jefferson,

Thank you very much for your time yesterdayit was a pleasure speaking with you about the account executive role. From our conversation, its clear that ABC Inc. has the energetic and hardworking environment Im seeking.

I especially enjoyed discussing your need for someone who can create value and insight during client conversations. Its an interesting challenge, and Ive continued reflecting on it since our meeting. Over the last few years, Ive encountered many of the same roadblocks we discussed: tightening client budgets and lengthy decision-making processes. Prioritizing the quality of the conversation over simple information delivery has been one of my most successful tactics in overcoming those roadblocks and one reason Ive routinely exceeded my quotas.

In my relationships with clients, I focus on building trust and boosting credibility, and Im excited about the prospect of bringing that skill set to ABC Inc. If you need any further information, please feel free to contact me by email or phone.

What To Do If You Didnt Send A Thank You Email

If you didn’t send a thank you email, dont worry! Simply follow these steps to send a thank you email retroactively:

  • Open with a kind greeting.
  • Thank the interviewer for their time at the interview.
  • Make a note of something that happened, such as a joke or a notable moment.
  • Make it clear that youre still excited about the opportunity.
  • Offer references or your availability for additional questions.
  • Close with gratitude.

You can also consider this example thank you email as a resource or template:

Hi ,I wanted to take a moment to thank you for your time yesterday. I enjoyed our conversation about and the position I interviewed for sounds like an exciting opportunity. Im looking forward to hearing from you once the decision is made, and please dont hesitate to contact me if you have any questions or concerns whatsoever!Thanks again for taking the time,Your Name

If the interviewer replies to your thank you email or follow-up email and says they don’t have an update for you, you can also use these two example emails as a template for your own email to reply to the interviewer:

Hi ,Thanks for getting back to me so quickly, and thank you for the update! Ill be available until you make the final decision. Please let me know if there is anything I can do to help or need more information.Take care and thanks again,Your Name

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Example Email: Portfolio Included/forgot To Mention During The Interview

This is a good email to use to give more information to hiring managers to aid in their , or in case you forgot to mention something during your interview.

This type of follow-up email gives you the chance to remind employers of your skills, qualifications, and, again, how awesome you are.

Ms. Frizzle,

I would like to thank you again for meeting with me to discuss the opening you currently have at your company. It was a pleasure to meet with you and your staff, and I would welcome the opportunity to work with such a team.

In addition to the that I could bring to the role, I am an experienced team player with enthusiasm for group assignments. I am confident that as a member of your team, I could exceed your expectations.

If more time had been available during the interview, I would have liked to go into detail about my responsibilities and accomplishments at . As a helpful resource, I have enclosed a portfolio that highlights my experience in . If you feel that my skills align with the needs of the company, feel free to contact me for further discussion.

Best regards,

How Do I Keep From Coming Across As Annoying When Following Up

Thank You Email After Phone Interview

This especially applies to the checking in follow up email.

Youre eager to hear back about a decision on the position, but you dont want to come across as overeager, or worse, desperate. And heres how:

  • Keep your note brief, and only add the details needed.
  • Avoid using words like really or super or very.
  • If youve already sent a follow-up, dont send another one for three to five business days.

Here are seven essential parts of every great follow up message.

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When Should I Send A Second Follow Up Email

You’ll send your first follow up email right after your interview, but sometimes it will be necessary to send a second follow up email.

You want to wait the appropriate amount of time before reaching out a second time, but you also need to know the job opening’s status in order to take care of your own affairs. If you have the chance, ask at the end of the interview about when you can expect to hear back about a decision. If you don’t hear back from them within this time frame, give them an extra day or 2 before sending a second follow up email to check the status of the job opening.

If they aren’t able to give you a specific time frame for when you’ll hear back from them, wait until one week has passed since your interview before sending a second follow up email to check in.

You’ll want to keep this “checking in” email very brief while remaining polite. Brief emails are more likely to get a quicker response rate.

Subject Line: Sarah Johnson, following up on the open manager position.

Mr. Smith,

I just wanted to let you know that I am still very interested in the open manager position I interviewed for on .

I am emailing to check if there are any updates on the status of the open job position.

Feel free to contact me with any other questions you might have.

Thank you,

Sarah Johnson

Subject Line: Sarah Johnson, checking in.

Mr. Smith,

Thanks again,

Sarah Johnson

Should You Send An Email Or A Note/letter

I get asked this frequently: Whats your opinion on sending a thank you email, versus mailing a thank you letter after your interview?

For most people, I recommend email. There are three reasons why:

  • You can make sure it gets delivered at the exact time you want
  • Its easier and takes less time
  • Its more modern and simpler for the company
  • However, in specific cases, you may want to send a thank you letter in the mail after an interview.


    Well, a paper thank you note/letter might be better if youre in a very traditional industry . Or if youre interviewing for a very high-level position .

    But for most job seekers, I recommend sending a thank you email.

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    What If The Company Hasnt Responded To Multiple Emails After The Interview

    If you sent the first and second follow-up emails from the samples provided earlier and still didnt hear back from the employer about your status as a candidate, heres what to do:

  • First, make sure youve waited one or two days for a response to your most recent email .
  • Then, send a follow-up to the same person, replying to the same email you already sent and keeping the same email subject line.
  • Follow Up Email To Promote A Single Benefit

    Job Interview Follow Up: What to Say in Your Interview Follow Up Email

    Not every one of your follow-up emails has to be an exhaustive list of the benefits the prospect client stands to gain from your solution. Sometimes, it is okay to zero in on the most relevant value proposition.

    This strategy is best after two or three follow-up emails, and there are a couple of advantages to it.

    One. Keeping things shorter. As the follow-up emails increase, this keeps you from becoming a nuisance. It can be hard to shake off a negative impression once it is formed.

    Two. This is the most critical advantage and it is far more compelling. Dont talk about your product or company or yourself. Just that precious benefit.

    Of course, this only works if you do substantive research on your recipient or company.

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    Craft A Strong Follow

    Email subject lines are important because they determine whether your email gets opened, and how quickly.

    I recommend following up with whoever said theyd been in touch after your interview, or if youre not sure, follow up with whoever you were emailing to scheduling the interview.

    The person who scheduled your interview is a good person to follow up with to check the status of interview feedback.

    The best way to write a subject line for a follow-up email is to simply reply to the latest email thread and leave the previous subject line.

    For example, lets say that this was the previous email subject line:

    Interview on Thursday at 10:00 AM

    You should hit reply in your email program and then the subject line will look like this:

    Re: Interview on Thursday at 10:00 AM

    Continuing with the existing email thread and leaving the subject line as-is will boost your emails chances of getting opened faster.

    The recipient will open your follow-up email because its clear what the email is about .

    If you dont have a previous email to reply to, then choose one of the following subject lines for your interview follow-up email:

    • Job interview follow-up
    • Following up regarding interview results

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