Of A Candidate Profile
During a recruitment process, an interview transcript can be a useful element of a candidate profile, along with their CV/resume, application letter, test results, references and so on.
It improves the speed with which candidate interview performance can be assessed, allows a comparison between how a number of candidates handled the same questions and provides a reminder of pertinent information.
What Does Microsoft Excel Mean
Microsoft Excel is a software program produced by Microsoft that allows users to organize, format and calculate data with formulas using a spreadsheet system.This software is part of the Microsoft Office suite and is compatible with other applications in the Office suite. Like other Microsoft Office products, Microsoft Excel can now be purchased through the cloud on a subscription basis through Office 365.
Core Skills Needed In Transcription Services
When it comes to writing an accurate transcription, there are a few core skills that you need to consider before making a start. Firstly, and perhaps most importantly, transcribing requires a lot of patience as it can be time-consuming.
Keeping calm and having a level head is important when beginning the transcript as you will need to stay focused for long periods of time.
Secondly, honing your listening skills is also a must and you will find that youll save time in your transcribing tasks once this core skill has been effectively mastered as you will avoid any need to constantly re-listen to the interview or interviews as well as remove any self-doubt that you may have.
Last, but by no means least, having careful editing skills is also important. The need to be able to maintain a high level of accuracy and to ensure that the written transcription correlates effectively to the original oral interview is essential when editing the words.
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What Types Of Coding Exist
There are 2 approaches to coding qualitative data: inductive and deductive. Youre probably familiar with these terms, but lets do a quick recap. If you have a set of ideas and assumptions that guide your research you can develop preliminary coding categories and search for them in your interview data. This way, youre testing theory and thus using a deductive coding approach.
On the other hand, if you start your coding process from scratch and aim to identify themes to create a theory youre using inductive coding. No matter which approach youre using, the coding procedure remains largely the same.
Automated Vs Human Transcription
You can get your interview transcribed by an automated program. This is a fast way to get a transcript, but chances are, it will be riddled with mistakes. Unless your conversation consists of properly enunciated words at each turn, the software wont be able to deliver a precise written record of what was said.
Humans are still the best at producing an exact transcript. They understand slang words and can deliver maximum accuracy. It will take longer compared to automatic speech recognition, but we all know that its better not to rush when filling an important position.
Go With the Pros
Thankfully, with the existence of trustworthy companies like, you have an affordable way to transfer audio to text. Having interview transcripts to refer to indeed makes hiring a breeze.
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How To Transcribe An Interview For Dissertation Part 2
t is a truism to note that all transcription is in some sense interpretation
In the first post of this 2 part series on how to transcribe an interview for dissertation, I gave you on overview of the transcription process, equipment youll need, 3 ways to transcribe your interviews and made a few remarks on accuracy of the transcripts, and recording high quality interviews .
In this second and final post in this series on how to transcribe academic interviews for dissertation I get into the minutia of transcription. How do you transcribe? What are the different ways you can transcribe your thesis interviews ?
S In A Thematic Analysis
Analysis involves a constant moving back and forward between the entire data set, the coded extracts of data that you are analysing, and the analysis of the data that you are producing. Virginia Braun and Victoria Clarke, Authors and qualitative researchers in psychology
Thematic analysis describes an iterative process as to how to go from messy data to a map of the most important themes in the data. The process contains six steps:
Familiarize yourself with your data.
Assign preliminary codes to your data in order to describe the content.
Search for patterns or themes in your codes across the different interviews.
In this video, professor of Human-Computer Interaction at University College London and expert in qualitative user studies Ann Blandford provides an overview of what an analysis process can look like.
Thematic analysis is used in many different research fields, but the steps are always the same, and here we build our detailed description of the steps on a famous article, by qualitative researchers in psychology Virginia Braun and Victoria Clarke, called Using thematic analysis in psychology. We describe the process as you might do it in a business setting so, if you are conducting interviews for academic purposes, you should look up the original article.
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How Do You Transcribe An Interview Yourself
If you do decide to take the plunge and write an interview transcript yourself for the first time, be sure to plan ahead.
Depending on the speed of the conversation and the clarity of the audio file, it can take a professional transcriptionist anywhere from 2 to 4 hours to transcribe an hour of audio, but beginners may take even longer.
Here are three tips that will make the transcription process easier for you:
- Check the audio quality. First, youll want to start off with a high-quality audio recording. The harder it is to hear the speakers, the more often youll have to rewind or pause the recording. If the original recording isnt good enough, you can use software like Pro Tools to improve your audio file.
- Use the right tools. At a minimum, youll need headphones to listen to the interview, and a word processor to type in. But you may also want to use a tool that can slow down playback, pause, and rewind using keyboard hot keys. As you listen to the recording, try your best to type along word for word.
- Proofread the transcript. Your word processor or transcription software may auto-correct obvious errors, but there still may be more work for you to do. This might include checking punctuation, editing for grammar or context, or adding in explanatory notes and timestamps. Dont forget to include the date, location, and names of participants at the top of the transcript. Then, you can use the speakers initials for the rest of the transcript.
Identify The Criteria For Success
What is it that youre hoping to get out of this transcription? What is the transcription style? Is this supposed to be a coherent transcription that captures the interview word-for-word ? Or are you looking for a more condensed version of the original oral speech ? Will you need to come back to this text time and time again with great detail? Or will it simply be a reference piece?
Knowing exactly how the transcription needs to be used in the future will allow you to know how to approach it effectively now.
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What Does An Interview Transcript Look Like
On the surface, the idea of an interview transcript is pretty straightforward. It may look similar to a film or TV script, with a list of interview questions and their responses:
Q: What are you looking for in a job?
A: I just want a legit position good company, my own office likeable coworkers.
But since conversations naturally have a lot of false starts and fillers, you might not want a word-for-word transcript. There are typically three ways to transcribe and interview:
- Verbatim transcripts are word-for-word transcripts that include every pause or hesitation including um,” uh, like, and you know.
- Intelligent transcripts leave out stutters and filler words and may replace them with ellipses, as in the example above.
- Edited transcripts are most common when transcribing a speech or magazine interview, and require the transcriber to use their discretion to get the speakers point across. For example, the quote above might be edited like this: I want a legit position in a good company, with my own office and likeable coworkers.
The ultimate format of your transcript, though, depends on what youre using it for. If youre posting a promotional interview on social media, then maybe you want a video transcription so its easy for viewers to follow along.
If youre creating an oral history or an archive for your company, then you may want to publish it in APA style, complete with annotations and page numbers.
Different Interview Transcript Examples
There are a few different ways to edit your interview transcript. If you are completing qualitative research or interviews, you will either opt for true verbatim. It is referred to as strict verbatim. Or it may clean verbatim .
You might also have to include timestamps at regular intervals .
When you are using true verbatim, you need to include all the utterances like false starts and noises in the background.
Clean verbatim is easier to transcribe and read . Because it removes these stutters, background noises, false starts, etc.
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Examples Of Transcribed Interviews
We recently published a detailed guide on how to transcribe an an interview, but sometimes you need to look at real examples of transcribed interviews to understand the exact format, structure, and level of detail. So in this post well share excerpts from an interview that was transcribed verbatim.
An interview transcript can have varying levels of detail based on the requirements of the reader. These levels can be categorized as
Lets take a look at example transcripts from each of these categories.
Prepare The Necessary Tools
If you’re going to transcribe an interview, there are several tools that are either essential or make the process much easier. Your principal tool is the device for playing back the recording and typing the transcript, usually a PC or laptop. You may find it preferable to play the recording on another device, such as a smartphone, while transcribing on a computer. You’re also going to need a pair of headphones. This allows you to listen to the recording without being distracted by your environment. If possible, use closed-back headphones, as these are generally better for blocking environmental noise.
There’s also a range of software options that you might make use of. Some are designed to help with the transcription process, allowing you to use hotkeys and navigation functions to save time. You can use this together with your preferred word processing software, which is where you’re going to type the actual transcript. If you’re using a dedicated audio-to-text software application, familiarise yourself with how it works.
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Additional Features To Make Transcribing Easier
As youve read, there are many ways you can make transcribing effortless using Transcribe. Just when you think it ends there, though, there are even more features you should know about to make your transcription easier!
Transcribe includes supplementary features such as Templates, which enable you to create shortcuts for sentences.
There is also an auto loop feature, wherein the video is automatically paused and resumed instead of manually pressing the pause and play button when you want to take time in transcribing.
You can transcribe with the use of a foot pedal, too. Transcribe provides foot pedal features for those who are more comfortable using a foot pedal to control the audio.
Using a foot pedal, you are able to pause and resume the audio using your feet. This feature not only saves you time and increases your productivity, but also makes transcribing a whole lot more fun.
Try Transcribe for your next research interview youll never want to go back!
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Tip Of The Month: Helpful Features To Analyze Interviews With Maxqda Step
MAXQDA is the perfect software to help you transcribe, organize, analyze, visualize, and publish your interview data! This article will help introduce you to several helpful MAXQDA 2020 functions step-by-step, which will make your data gathering and analysis journey more efficient and fun than ever before.
Dont worry if your analysis process might be different than what is described here each project is different and MAXQDA has a comprehensive range of functions options so that you can customize your analysis to fit the needs of your research project. The functions we describe here are just examples to get you started, but if you want to see praxis examples, you can also find several real-world examples of research projects where interviews were analyzed, right here in the MAXQDA Research Blog.
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Great Examples Of Interview Transcripts
Interview transcription is a complex process. It involves elements like speaker identification and timestamps for better navigation and understanding of the context of the interview. Another important factor is differentiating the types of interview transcription that will best fit your needs whether its pure verbatim transcription or smart verbatim transcription.
Learning how to transcribe interviews is best done by seeing examples. To help deepen your understanding of interview transcriptions, below are two transcribed interview examples done in two ways.
Clean Verbatim Interview Transcript Example
Clean verbatim is still a precise transcript, but without distractions like filler words, utterances, and false starts. You are still getting the entire conversation, so dont worry about missing out. By selecting this format, youll be reading the salient points of the interview.
Interviewer: Okay, lets start. Im going to ask you a few questions and you can answer them as you see fit.
Interviewer: First things first. How old are you?
Interviewee: Im 25 this year.
Interviewer: Okay. What do you know about– Hang on. Before that, what are you doing at the moment?
Interviewee: Well, I just finished an internship at my uncles company. He runs a furniture factory. Well, I helped him with ordering and stuff. It wasnt very– I only did it because I needed the experience. Its not something I want to return to.
Interviewer: Alright. Now, what do you know about HR?
Interviewee: Sorry. In my last semester in college, I took an HR course. It was interesting. We learned about hiring and retaining employees and that sort of thing.
Interviewer: That sounds very thorough.
Interviewee: It was alright. Anyway, I realized that its a field I wouldnt mind trying out.
Interviewer: Great. So what do you know about our company?
Interviewee: Not much, exactly. I read about what you guys do on the cab ride over. There isnt much on your Facebook page.
Interviewer: Did you check out our website?
Interviewee: Right. I didnt think about doing that.
Interviewee: Okay. Bye.
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Interview Transcript A Teachers Observations Of Child Oppression
An interview was conducted with Ms. D, a female, fifth-grade, veteran elementary school classroom teacher in preparation for an action research project on school bullying. The research team interviewed fourth- and fifth-grade teachers at a lower middle-class suburban school site to learn about forms of oppression they saw and heard most often among their children.
As a coding and analysis exercise, review the transcript excerpt several times to become acquainted with the contents. Make jottings about passages that strike you and pre-code your initial work. Then separate the interview transcript into stanzas. Determine the most appropriate coding method for the transcript to help examine the pre-action research question:
- What are the forms of child oppression?
Also compose an analytic memo that brainstorms the types of strategies that might be taken by an action research team to lessen the amount of child oppression in a school setting.
* * *
I: How do children in your classroom oppress each other?
MS. D: Well, they call each other names.
I: Like, what kinds of names?
I: How do the students deal with these conflicts?
I: What kinds of oppressions might your students deal with in their home environment?
I: What kinds of differences do kids tend to target?
MS. D: With this one student the kids seem to zero in because she did look different, and she
I: Like a newcomer?
Identify The Level Of Detail Needed In The Transcript
Whats the difference between verbatim transcription and simply just jotting down descriptive notes? Well, were about to tell you. However, first, you need to know exactly what is needed from the transcription, as this will allow you to better decide the level of detail needed when transcribing. When it comes to deciding the level of detail, there are a few options that you can pick from:
- Detailed Notes = Whilst this approach does not lead to a word-for-word transcription of the audio recording, it does allow the development of a detailed array of notes that offers both quick and easy access to the audio file.
- Full-Verbatim = This is the rawest form of transcription. Verbatim transcription captures all words present within the audio recording being transcribed. With Full-Verbatim, transcribers also take note of any pauses, false starts, and other verbal tics .
- Intelligent Verbatim Transcription = Intelligent Verbatim Transcription is known by many names such as word-for-word true verbatim or simply just verbatim. This is a cleaner version of the audio recording, as it details everything that is said but removes any of the verbal extras , essentially making it easier to read.
Just remember that verbatim transcription, whilst being the most detailed often proves to be the most challenging as transcribers need to dedicate more time to it as well as possessing a strong sense of focus and extraordinary attention to detail.
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