Friday, May 24, 2024

How To Call To Schedule An Interview

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Final Interview Invitation Email

Calling Candidates to Schedule Interviews

Emphasize your excitement when sending a final interview invitation email. At this point, candidates have been through several rounds of your interview process, and you need to keep them engaged. They have likely already received additional information regarding your office dress code and location, but include it again anyway.

Pare down the body text of your email by linking out to the pertinent information. These details can live on a hidden page of your website or a Google Doc in View Only mode.

Customize the template below to send the perfect final-round interview invitation email.

Subject Line: : Final-Round Interview Invitation

Hi ,

Thank you for your recent interview regarding the position at . We appreciate your dedication to the process and are pleased to share that you have been selected for a final interview at our office!

We believe you are an excellent candidate for the position and were excited to continue the conversation with you.

The interview will be with and will last no longer than . Below are some proposed time and date options:

To help you plan and prepare for your onsite interview, click here to view additional information about our office and nearby travel options. .

Please reply to this email with your availability. I will then confirm the date and time internally and send you a confirmation email with a calendar invitation.

If you have any questions in the meantime, feel free to reach out.


Email Template For Scheduling An Interview

Subject line: Invitation to interview / Interview with for the position

Hi / Dear ,

Thank you for applying to .

Your application for the position stood out to us and we would like to invite you for an interview at our office to get to know you a bit better.

You will meet with the department manager . The interview will last about minutes and youll have the chance to discuss the position and learn more about our company.

Would you be available on ?

Looking forward to hearing from you,

All the best / Kind regards,

Top 12 Tips For Phone Screen Interviews

  • Post author

What is a phone screen interview?

Phone interviews are typically called phone screens by the employer because they are screening candidates. These interviews are short, usually less than 30 minutes and may be as short as 10 minutes. The goal of a phone interview is to get an invitation to continue through the interview process.

Three to six of those candidates who make it through the phone screen will be invited to participate in the next round of interviews.

Usually the phone screen interview is relatively short, typically lasting between ten and thirty minutes, focused on confirming your match with the job opportunity.

Candidates who dont pass this screen are eliminated from consideration.

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How To Schedule Multiple Interviews At Once

Imagine a candidate needs to pass through three or four interviews with different team members as part of your hiring process. Its a better experience for the candidate to schedule all the interviews on a single day. Its also more efficient for the hiring teamtheyll provide and receive faster feedback. This will speed up collaboration, and avoid delays of days until everyone has interviewed the candidate.

But how do you streamline the interview scheduling process with more than one person or interview panel? Checking everyones calendars to find times that work is no easy feat. And thats not the only hard part. You could schedule each interview separately, which is both time-consuming and fills candidates inbox with a barrage of calendar invitations. Or, to maintain your positive candidate experience, you could schedule an interview over several hours and invite all the interviewers but theyll see their calendar block-booked for the entire meeting, even if each of them needs to be present for only part of it.

This is a dilemma that Workables multi-part scheduling tool resolves. If youre in a PRO account, youll be able to:

  • See everyones real-time calendars side-by-side without leaving Workable.
  • Split each interview into different parts with different interviewers and agendas.
  • Send separate calendar invites to each interviewer and one comprehensive invite to the candidate.

These functions will help you save time and achieve a better candidate experience.

Tips For Successful Phone Screening Interviews

How To Write An Email To Schedule An Interview  business ...

Since you may not know when to expect the telephone interview, it is critical that you do not wait to prepare for the interview until you have the interview scheduled. You have to accomplish your goal selling yourself, your skills, your experience, and your value with only the words that come out of your mouth now.

You have just three assets for a phone screen your attitude, your voice, and your preparation! What can you do to have the best opportunity for success?

Recommended Reading: Design Interview Preparation

How To Respond To An Interview Request

To respond to an interview request, follow the steps below:

  • Start your email by thanking the hiring manager for their consideration.

  • If youre interested in the position, provide your availability along with your phone number.

  • If you are not interested, respond politely with a short explanatory message.

  • Keep your tone professional and upbeat.

  • Avoid emojis, emoticons and slang.

  • Proofread your messages for typos before you hit send.

  • Here are a few email examples of how to respond to an interview request and follow-up questions:

    Interview Scheduling With Workable

    Workable integrates with popular calendar providers Google and Office 365 Calendar to make your interview scheduling process easier. Through Workable, you can check hiring teams availability, book rooms and send invitations to candidates, hiring teams and external attendees.

    All you need to do is to turn on the calendar integration in your Workable account. Afterwards, you can view and use your calendar directly in Workable. This means you will be able to:

    • See your own company calendar and your colleagues company calendars inside Workable.
    • Select dates and times for interviews
    • Check room availability for onsite interviews and book a room.
    • Select one of your saved office locations , so Workable can include a map when sending your invitation to candidates.

    When you send the invitation, the candidate and the hiring team will receive an email with a link to view the interview on their calendars. Plus, Workable automatically includes a link to an online event page. This page will show the candidate and the interviewer details of the event. It also includes a map of the local area so that the candidate can generate directions and easily find your office:

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    Be Selective When Accepting Interviews

    You don’t have to accept every interview you’re offered, especially if you’re getting a lot of interest from prospective employers. If you’re an in-demand candidate, it’s appropriate to ask some questions before the interview to determine if the job is a good fit and if it’s worth your time to pursue the opportunity.

    It’s fine to if, after further consideration, you’ve decided this isn’t the best job for you. It’s more polite to cancel than to keep the process going when you know it’s a position that you don’t want. Plus, canceling will free up some time to interview for the jobs that you know you would love to get hired for.

    What Are Your Salary Requirements Or Expectations

    How to Set up an Interview on Call

    Theres no use calling a candidate in for an interview if your offer is well below their expectations. Some candidates will answer with a minimum amount or a range theyll accept, while others may vaguely mention that theyre looking for a competitive offer with benefits and may want to know more about the position before making a decision.

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    Get Prepared For Your Phone Interview

    Even though you are not meeting in person, it can still be crucial to get prepared for the phone interview as you would an in-person interview. Research the company you applied to ahead of time, practice how you will greet the interviewer and how you will answer the interviewer’s questions, and keep your resume nearby during your interview for quick reference. Also, it’s a good idea to write down their name in your notes to keep as a reference throughout your interview.

    Additionally, write down some questions that you plan to ask the interviewer during the phone call. For instance, write down any questions you have about job duties, required credentials or any other information you would like to know more about.

    What To Include In Your Interview Invitation Email

    Typically, recruiters opt for the ultra-formal interview invitation email one that simply states that they reviewed the candidates materials and would like to set up an interview. While it is important to be clear and concise in interview invitations, it is also a great opportunity to create a stand-out candidate experience.

    Use the interview invitation email to convey your excitement about the candidate, emphasize your company culture and highlight your employee value proposition. An upcoming interview whether over the phone or in-person can be a source of stress for job seekers, so go above and beyond to make them feel comfortable and confident.

    Also, be sure to include all the information they might need to prepare. Doing so will make them feel valued, and they will see you as an employer that truly cares.

    Direct Subject Line

    Job Details

    Restate the title of the position early on, even within your subject line. Job seekers may apply to multiple open roles at a company, so inform them of the role for the interview. Additionally, state the name of your company again. It is a job seekers market, and top candidates have their choice of multiple elite employers remind them who you are.

    Interview Format

    Explain which format the interview will be conducted in, whether thats in-person, over the phone, via video conference or as part of a group interview.

    Interview Location

    Approximate Interview Duration

    Multiple Date and Time Options

    Interviewer Details

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    When Should You Automate Interview Scheduling For Your Company

    Automating your interview scheduling process becomes necessary, particularly when you notice the following patterns in your hiring process:

    • A lot of time is spent on finding the right time slot for the interview due to unavailability of the interviewers, or the candidates.
    • Recruiters are finding it difficult to standardize and collect feedback from each panel member.
    • Candidates are dropping out in the middle of the hiring process because your are unable to update them of the interview results on time.
    • The time-to-hire for an open role is more than the industry average.

    Past Candidate Interview Invitation Email

    FREE 7+ Interview Email Examples &  Samples in DOC

    When recruiting for an open role, tap into your talent community to re-engage qualified candidates who stood out to you during past interviews. Similar to employee referrals, you have a relationship with these candidates and must include enough personal details to get their attention.

    Before reaching out to a past candidate, consult your candidate persona thoroughly to verify they would be a good fit. Attach the job description so they can review the role themselves. Getting a candidate excited about a new opportunity only to pass on their candidacy again is a bad experience and a poor reflection of your external employer brand.

    Use the following template to invite a past candidate to interview over email.

    Subject Line: : New Opportunity

    Hi ,

    I hope this finds you well! I know you applied to the role at back in , and while we went in a different direction then, we kept your resume on file.

    A new role just opened up on the team that I think youd be an excellent fit for.

    Were currently conducting interviews for the role, and I would love to set up a time for you to talk to , the hiring manager. Are you available for a phone call sometime this week? Ive highlighted a few date and time options below, let me know if any of them work for you.

    Here is a link to the job description on our website. . If you have any questions about the role, give me a call at .

    Thanks, ! Looking forward to hearing from you soon.


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    How To Start A Phone Interview

    Employers commonly use phone interviews as a way to screen job candidates to find out if they meet the job requirements. This method can be beneficial for finding and inviting only qualified candidates to attend additional in-person interviews. If you are anticipating a phone interview, the way you answer the call and start your conversation can impact the interview’s overall success. In this article, we discuss effective ways to answer the call and begin a phone interview, along with tips to start the conversation and increase your phone interview success.

    Why Invest In An Ats

    Let your candidate self-schedule interviews

    Gone are those days when you had to send multiple emails to different stakeholders asking for a suitable time. WIth Candidate self-schedule, candidates can choose a time that works for them with the click of a button. Identify the time slots and the interviewers, and send the self-schedule link to the candidate automatically.

    Sync with your hiring teams calendars

    An ATS like Freshteam integrates with calendar apps such as Google calendar and office 365, showing you when your interviewers are available. Better yet, ask them to reserve their convenient time slots on Freshteam. Candidates can choose an available time slot from the self-schedule link. In addition, you can sync with Google rooms to book rooms for the interviews at the time of scheduling.

    Schedule multiple interviews at once

    Depending on the role, the candidates go through different sets of interviews – phone screening, written test or technical test, face-to-face, culture rounds, etc. With an ATS, you can schedule all of these at once from a single interview scheduling screen.

    Automatically send out notifications

    Recruitment coordinators spend more than 50% of their time juggling communication between candidates, interviewers, hiring managers, and other stakeholders. The good news is, with recruitment automation, you can configure the communication to go out to all stakeholders when an interview is scheduled, canceled or edited, automatically!

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    Schedule The Interview In The Middle Of The Week

    Another way to approach scheduling your interview for the best time is to aim for a day during the middle of the workweek. This can mean arranging your meeting either on a Tuesday or a Wednesday. Scheduling your interview for these days can increase the likelihood that your interviewer has progressed enough into the workweek that their stamina and productivity is at an optimum level. Waiting until after the start of the workweek can also help avoid the slow productivity levels that sometimes accompany returning to work on Mondays.

    How To Respond Via Email For An Invite To Interview

    How To Sucessfully Book A Schedule For TEST CALL and INTERVIEW at RareJob 2021 [RareJob]

    The way you interact with recruiters and hiring managers is just as important as your skills and qualifications when looking for a job. Before a company has even met you, they’re forming an opinion about you as a potential candidate.

    The manner in which you handle verbal and written communication is likely to be an integral part of the job. Hence, proper etiquette when responding to and dealing with a company, even from the early stages in the recruitment selection process, is paramount.

    It can be a little daunting when responding back, especially for a candidate that is new in their career. The following tips can help make the process a little easier:

    Email Response

    If you know that you’ve applied for a few positions, remember to check your email frequently and answer all requests as soon as possible. Remember to always address any questions recruiters or hiring managers may have – this is important if they have asked you when you are available. Consider these examples:

    • “Thank you for your invitation to interview with . Yes, I am available on day, date, month, at time am / pm.”

    • “Yes, I very much would like to interview with you at…”

    • Yes, I can be available for an interview at several times during the week of…”

    • Thank you for the invitation to interview for the . I appreciate the opportunity and I look forward to meeting with on at in your .”

    Phone Response
    Alternative Time
    Read more

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    How To Write An Interview Scheduling Email

    Ready to bring a candidate in for an interview? Before sending your request, be sure your interview scheduling email includes all of the basic information theyll need to know.

    The interview scheduling email you send your candidates should be clear, concise and detailed. Depending on when the candidate applied for the job, this may be the first time a person reaches out to them on behalf of your company.

    Its crucial to make a positive first impression and provide the candidate correct information to move forward in the interview process. Research shows that both the job interview process and the recruiter can have a huge impact on whether or not a candidate decides to accept a job.

    Invest In An Applicant Tracking System

    Some ATSs have calendar integrations to schedule and organize meetings. Workable integrates with popular providers like and Office 365. Through Workable, you can check hiring teams availability, book rooms and send invitations to candidates, members of your hiring team and external attendees. Follow these steps to schedule interviews quickly through Workable and send all necessary information to candidates:

    • Make sure your companys calendar is integrated with Workable. This can be set up by any of your account admins via the Recruiting preferences section of your Workable account. To be able to schedule calls or interviews, sync your personal company calendar. This will allow you to see your complete schedule inside Workable as well as your colleagues schedules
    • Go to a candidates profile and click the calendar icon to schedule a call or onsite interview. When you select date and time for an interview, Workable will show you which members of your hiring team are busy at that time, and you can quickly reschedule to a time that works for everyone. When scheduling onsite interviews, you can see room availability and book your preferred room. You can select one of your saved office locations too. Workable will automatically include a map when sending your invitation to candidates. Also, add notes for candidates in the Description box.

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