Sample Interview Thank You Email/letter #:
Hello < Interviewers Name> ,
Thank you for taking the time to speak with me < yesterday/Friday/etc.> about the < Job Title> position at < Company Name> . It was a pleasure talking with you, and I enjoyed learning more about the opportunity.
The information you shared about < Something specific about the job that interests you> sounded particularly interesting.
I am confident that my skills will allow me to come in and succeed in this role, and its a position Id be excited to take on.
Im looking forward to hearing from you about the next steps, and please dont hesitate to contact me if you need any additional information in the meantime.
Thank you again.
Best regards,
< Your First and Last Name>
This example above is a little longer and more formal. You could send this as a handwritten thank you letter after the interview, or as an email.
Note that at the end of the third paragraph, you could also add details about WHY you feel confident youd succeed in this role. Doing this will make your thank you email more convincing to hiring managers.
Try to remind them of something you shared in the interview, like a piece of past experience, or a skill you have, that will prove to them youll be able to come in and be successful in their role.
Simplify Your Subject Line
Resist the urge to get clever or wordy in your email subject line. Keep it straightforward and to the point.
Manoske, career coach and co-author of The Job Search Manifesto, recommends people use the word appreciate throughout their email and that includes the subject line.
Appreciated your time yesterday is an example of a subject line he suggests applicants use.
Wendy Saccuzzo, a career coach, said subject lines like Following up, Thanks for the conversation and Thanks for the interview all work well for the occasion.
Send The Email Within 24 Hours
When it comes to sending your thank-you email, dont delay.
Ideally, do that within 24 hours, Nelson said.
If you interviewed in the morning, send it that afternoon. And if you interviewed in the afternoon, send it the following morning.
A prompt note shows that youre responsive, a strong communicator with follow-through and that youre excited for the role.
If you wait two or three days to send it, though, the hiring manager might get a different impression of you that youre slow to respond, or not too interested in the position.
Read Also: How To Watch Meghan And Harry Interview
How Do You Start A Thank
Subject line
There is no need to get creative with the email subject line. A clear subject line that lists what the email is about, such as “thank you for the interview,” will work great. If multiple candidates are being interviewed, it may be beneficial to include your name in the subject line so that the interviewer can quickly see the email is from you rather than a different candidate.
Example:“Thank you for the interview â John Smith”
Personalized greeting
There are many appropriate ways to address a thank-you email. In today’s business culture, itâs more common to greet the contact person with a “Hi First Name,” or “Hello First Name,” rather than the more formal way of using an honorific and the contactâs last name
The best way to determine your email greeting is based on what you called the interviewer during your meeting with them. If you used their first name in the interview, address the email to their first name. If you used their last name, address it to their last name.
Sample Handwritten Thank You Note
The good news about a handwritten thank you is that you wont have much space to fill, so it can be much shorter. Avoid the instinct to write a long message. When you crowd too much handwriting into a small space, legibility and comprehension can be lost.
The bad news is that you need to write very carefully so the note can be easily read a harder task these days when most of us spend our time typing on a keyboard. Write the note on a piece of paper before you write it on a card to be sure it will fit and is legible.
Date of the letter
Dear Mr./Ms Last Name,
I appreciate your time and the information you shared in my interview on for the position. I am very interested in this job and in becoming a contributor to your organization.
I believe my experience as a where I will enable me to hit the ground running in this position. where I learned will enable me to hit the ground running in this position.]
Please contact me if you have any questions. I look forward to hearing from you soon. Thank you, again, for your time.
Best regards,
Choose your words carefully and double-check the spelling of anything you are not 100% sure of. When you hand write a note, you dont have a built-in spell check to keep you from embarrassing yourself with bad spelling.
Don’t Miss: How To Prepare For A Cyber Security Interview
Are Thank You Letters Important
Consider thank you letters as a follow-up or after sales activity, an opportunity to reiterate why you want the job, why you are the ideal candidate for the position, the qualifications that you have and how you would contribute to the company if given a chance. Also, this letter provides the best opportunity for you to discuss other significant information that the hiring manager didnt ask you about during the interview, or expand on answers that you did not answer as well as you should have.
Sending a thank you message, business/work related or not, not only demonstrates your appreciation but also reminds the recipient who you are, as well as establishes and fosters a healthy relationship.
However, understanding when to express your gratitude, whom to thank, when to use them, and the different kinds of professional thank you messages is just as important as sending a thank you note. Read on to find out the types of professional thank you notes and how they apply in each situation:
How Do You Say Thank You For Considering My Application
How do you say thank you for considering my application?
You May Like: How To Prepare For Programming Interview
An Interview Follow Up Email That Stands Out
A personalized thank you letter helps you stand out.
Refer to what was discussed in your conversation to reinforce your interest in the opportunity, says Kelleher. Cheung agrees that it is important to Not give platitudes applicable to any position and every company.
If youre doing many interviews, write down a few notes after each one while everything is fresh in your mind. That way, you can accurately reference discussions and key points in your interview follow-up email.
Cheung also advises candidates to, Discuss what makes you better, for the position. Think about areas where professors or internship supervisors said you excelled. For instance, if youre a candidate for an accounting position, bring up any awards or compliments from performance appraisals that are relevant to the position.
Short Interview Thank You Email Example
A short follow-up version may be most appropriate as a thank you email after a phone interview. In the short version, youll want to be concise:
Subject line: Thank you for your time
Dear Ms. Owekwe,
Thank you for taking the time to speak with me about the marketing coordinator role. It was great to meet with you and learn more about the position.
Im very excited about the opportunity to join Horizon Marketing and am particularly interested in the details you shared about the upcoming launch of the brand campaign. Im enthusiastic about the prospect of taking on some of the project management and bringing my experience in successfully coordinating cross-functional initiatives to the table.
After our conversation, Im confident that my background in marketing and my interest in brand growth will enable me to fill the job requirements effectively and support the vision of Horizon. Please feel free to contact me if I can provide you with any further information or samples of my work. I look forward to hearing from you.
Thanks again,
Don’t Miss: How To Ask For A Job Interview
Key Mistakes To Avoid
When writing your post-interview thank you email, avoid these common mistakes.
Writing snail mail
Avoid a thank you letter. While some resources suggest that the wedding planning industry and legal industry still appreciate handwritten letters, we live in a fast-paced digital age . An email can get to the interviewer quicker.
While they are both considered a very traditional industry, it’s best to focus on writing an email within 24 hours of your interview. A handwritten note sounds nice.
Most modern companies use email now, it’s best to use email versus mailing the note.
Waiting too long
Anything past 48 hours is too long. And doesn’t show enthusiasm or passion that the interviewer is going to be looking for.
Pro tip! Send the email immediately after the interview is complete. It’s not too eager, contrary to what you might think.
Not following up
Didn’t hear back from the interviewer about the next steps in the interview process? Then follow-up to the thank-you email and ask to get an update on the status of the position and the job placement.
A follow-up message should be sent if you haven’t heard anything from the prospective employer within 3 to 5 business days.
Writing a long email
Keep the message short, it should be only a few sentences. Using your own voice, rather than following some type of script. Provide information that can help with the hiring decision, but don’t be pushy!
Not leaving a good impression
Using an informal greeting
- Dear
Additional Items To Include
There are instances where it may be appropriate to include additional items in your thank you after interview email. Taking this extra step to be more engaging with the interviewer can go a long way toward successfully making yourself stand out from the crowd of applicants in a positive way.
Examples of additional items to include the following:
- Hyperlinks to things that were discussed in the interview .
- Attachments, such as work youve completed in the past .
- A link to your LinkedIn Profile GuidelinesMake sure to follow proven LinkedIn profile guidelines to present yourself to the online professional community. If youre serious about achieving success in your career, establish an online presence through LinkedIn. It is the social network for business professionals.
- References, if you were asked to provide them.
Also Check: How To Write An Email After Interview
How To Write An Interview Thank You Email/note
Note that step #6 isnt 100% necessary to include in a thank you note or thank you email after an interview, but is a nice touch to add.
Youll see these steps in the interview thank you note/email examples below, so dont worry if youre still not sure what to write!
As one final tip before we move on, I recommend you ask each person for their business card after an in-person interview, so that you have their email address and name saved!
More About Interview Thank You Notes
About the author
Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff graduate who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at and on , .
Don’t Miss: How To Ace Your Job Interview
How Do You Say You Are Interested In A Job Via Email
Compose a brief introductory email.
Mistakes To Avoid When Sending Post Interview Thank You Emails
Now you know the basics of how to send a great thank you email after the interview. Lets cover a few mistakes to avoid now, though.
Some of this will be review if you read everything above, but I want to make sure you dont do anything that could cost you the job!
First mistake: waiting too long to send it. You really want to send this within 24 hours after your interview.
Next, dont ever copy and paste the same exact email to send to multiple people. They will compare and it looks sloppy/lazy. It takes a lot away from the impact your thank you email will have.
Dont ever put multiple people in the To field of the email either. You should be sending one email to one recipient at a time.
Otherwise, it looks lazy/rushed.
And another big mistake: Thinking you dont need to send an interview thank you email because the person you met wasnt the official hiring manager.
Id recommend sending one any time you had a face-to-face interview with someone.
Everyones opinion can count and the hiring manager can ask everyone what they thought of you. Dont pick and choose who deserves a thank you email. Send it to everyone youve met face to face and play it safe!
One more minor mistake: Not asking for business cards after you meet each person during a day of interviewing.
Getting business cards from each person you met with during the interview is the easiest way to keep track of names and email addresses so you can thank them later via email.
You May Like: How To Interview A Realtor When Buying
The Benefits Of Sending A Thank
Sending a thank-you email has a couple of important advantages over the old-fashioned, paper-and-ink variety of thank-you letter.
With an email, for example, you can do more than remind your prospective employer of your qualities and skills: You can actually show them by including a link to your online portfolio, , or professional social networking profiles.
You’ll also have the opportunity to mention anything you wish you had said during the interview, but didn’t get the chance to discuss.
Sending an email immediately after or within 24 hours of a job interview is crucial if the hiring manager will be making a quick decision.
Ideally, your note will reach the interviewer prior to a hiring decision and while your meeting is still top of mind.
How To Follow Up After The Interview
After the second interview, it’s a good idea to send a second thank-you note or email message. In fact, it’s especially important after a second interview to take the time to write a personal message to the people who interviewed youeven if you interviewed with them already and thanked them for the first interview. Many employers expect you to reply promptly.
Your second interview thank-you letter gives you another opportunity to reiterate your interest in the position, reference your most relevant qualifications, and thank the interviewer for taking the time to speak with you. You can add some depth to your second thank-you by referencing new information or contacts you gained during the follow-up interview.
Recommended Reading: What To Write After An Interview
Should I Send Thank You Email 2 Days After Interview
Time To Move Forward
Rest assured, a speedy thank you note within 1-2 days of your interview is highly recommended. If a company is on a tight turn to make a decision, your tardy note may very well cost you a job offer.
Secondly, Is sending a thank you email annoying?
A quick thank you will never go out of style Even if done for reasons one disagrees with, it is still a nice gesture from someone making an extra effort. If we all get to the point where being thanked is viewed as annoying, everyone should be concerned.
Also Is it bad to send a thank you email 2 days later? Sending a polite thank, you note after an interview is a good thing to do, even if it isnt for sure going to matter. It might matter, and thats good enough. But sending it later may not hurt you, especially if they are still deciding about whom to call back for the next round of interviews.
In fact How soon is too soon to send a thank you email?
Thank you notes should be sent promptlywithin 24 hours of an interview, says Jennifer Lee Magas of Magas Media Consultants in Monroe, Connecticut. Erik Bowitz, senior resume expert at Resume Genius in Wilmington, Delaware, says thank-you notes should be sent within a week.
