Saturday, June 15, 2024

How To Write A Thank You Note After An Interview

Don't Miss

Additional Items To Include

How to Write a Thank You Letter after a job interview

There are instances where it may be appropriate to include additional items in your thank you after interview email. Taking this extra step to be more engaging with the interviewer can go a long way toward successfully making yourself stand out from the crowd of applicants in a positive way.

Examples of additional items to include the following:

  • Hyperlinks to things that were discussed in the interview .
  • Attachments, such as work youve completed in the past .
  • A link to your LinkedIn Profile GuidelinesMake sure to follow proven LinkedIn profile guidelines to present yourself to the online professional community. If youre serious about achieving success in your career, establish an online presence through LinkedIn. It is the social network for business professionals.
  • References, if you were asked to provide them.

Key Components To Writing A Thank

There are several elements to a good post-interview thank-you email. The tone and style of the thank-you note should match your personality, the position youre applying for, and the industry. However, there is a general structure you can follow, which weve outlined below.

  • Greetings. First, youll want to make sure you address the interviewer directly in the email, now that youve met them. Avoid using general terms like sir or madam.
  • Body. Begin by expressing gratitude for the opportunity and the time they took to interview you. Let them know youre very interested in the job and why youre qualified for it. Add a personal touch by recalling a specific part of the conversation during the interview.Next, add a call to action within the email. For example, you could offer to provide additional information, a portfolio, or a reference from a previous manager.
  • Sign off. At the end of the email add a professional signature that also has your contact information. Finally, send the email with a clear and concise subject line.
  • More like this:

    Strictly Virtual Position Interview

    Dear < insert interviewers name> ,

    Thank you so much for setting aside the time to interview me!

    I really appreciate being considered for < insert job position> , and Im looking forward to learning more about life as a virtual employee at < insert company name> .

    If you have any further questions, please dont hesitate to reach out. I hope you have a lovely day!

    Best wishes,

    < Your full name> < Your contact telephone number>

    As remote working becomes more popular, chances are that you may have had a virtual interview. Communication is key to remote working teams. Therefore, sending a thank-you note to demonstrate your communication skills is essential.

    Recommended Reading: Design Interview Preparation

    Yes You Should Send A Thank You Email

    The post-interview thank-you email probably isnt going to make or break your chances of getting a job. But you should probably send one anyway, as theres more downside associated with foregoing the formality.

    If you dont send one, the hiring manager may notice and subsequently doubt your enthusiasm for the position, said career coach Kirsten Nelson. A polite follow-up might not cinch the job for you, but it at least shows that you want to work there.

    Theres even more downside if you dont send a thank-you email after having been interviewed for a customer-facing position, like a sales or customer success role. Hiring managers want to see candidates in these positions demonstrate initiative and follow-through, said Stephen Jensen, director of mid market atKeepTruckin.

    With sales, you want follow-through, you want to evaluate their forms of communication because it gives you some indication of how that candidate will be at your company in the role, Jensen said. You want to see those built-in best behaviors.

    Theres upside to sending a thank-you email as well. They help candidates stay top of mind with hiring managers, even after the interview process is over.

    Shwetha Shankar, vice president of customer success, had once passed on a candidate for a role she was hiring for, but the persons thank-you email stuck out to her. So when a better-fitting role opened up down the road, the thank-you emailer was the first person Shankar reached out to.

    Should I Also Send An Email Thank You Note

    FREE 7+ Sample Thank You Letters After Interview in PDF

    Theres nothing wrong with saying thank you twice unless you bore or annoy the person youre thanking.

    So if youd like to send an email while your meeting is still fresh in your interviewers mind, do the thinking thats described above first. Then write 1 or 2 brief, positive comments that arent worded in the same way as your written note, and click send.

    Read Also: Best System Design Interview Prep

    Senior Early Learning Program Manager Metropolitan Family Service

    The Early Learning Senior Program Manager is responsible for the Leadership and overall management of the Early Learning programs of Metropolitan Family Service including Ready, Set Go! Early Ready, Set, Go! , and the P3 and Parent Child Development Services of the Multnomah County SUN Service System.

    Find the person whos building a career, not chasing the next job. When its time to find a great new employee, share your job opening with the Macs List community. Well introduce you to more than 80,000 of the Pacific Northwests most educated, experienced, and passionate professionals. Practice your handshake, because your next great hire is here!

    What Should Be Included

    Smith suggested including the following elements in your thank-you note:

    • A salutation. Even if you have been referring to the interviewer in a more casual way, in the thank-you note, use the more formal form of address.
    • A sincere and specific expression of appreciation along with a concise description of what is being appreciated.
    • Remind them of something unique that they spoke to you about in the interview that they might not have discussed with other candidates. This will help the interviewer remember who you are.
    • Confirm you’re a good fit for the role.
    • Close with final expression of gratitude.

    Augustine cautioned against recapping your entire resume in your thank-you note, since the interviewer has already reviewed it and discussed it with you during the interview, but summarizing your qualifications is appropriate.

    As with your resume and cover letter, customize your thank-you note. Double- and triple-check it for grammatical and spelling errors. A typo-filled follow-up can easily ruin the stellar impression you made during the interview. If you met with multiple people, send one note to each person, if you have his or her contact information.

    Recommended Reading: System Design Interview Prep

    What Is A Thank You Letter And Why Do You Need One

    A thank you letter is a follow-up email you send after the job interview. It should be briefonly three or four paragraphs and never more than one page in length.

    A good interview thank you email demonstrates your strong interest in the position. You can also reiterate the case you made for why the company should hire you. And frankly, it shows that you know how to follow up after an important meeting.

    Grab The Free Email Inbox Mastery Ebook

    How to write a thank you note for an interview

    If you’re needing helpful email strategies to put to work quickly, we have a special offer for you. Sign up for the Tuts+ Business Newsletter and get the Inbox Zero Mastery eBook for FREE. Discover how to apply the best email management techniques now.

    Graphic Credit: Email letter icon designed by Chameleon Design, from the Noun Project.

    Editorial Note: This content was originally published in June of 2016. We’re sharing it again because our editors have determined that this information is still accurate and relevant.

    Don’t Miss: How To Prepare System Design Interview

    Tips Before Sending The Thank

    Before hitting the Send button, make sure youve done the following:

    • Proofread. Proofreading your email is essential. Sending an email with a typo or grammar mistake in it will give off an unprofessional impression. Use a tool like Grammarly to triple check your email for any mistakes, no matter how long or short it is.
    • Fact check. Make sure youre addressing the right person. More importantly, get the spelling of their name right. Its worse to misspell their name than to address them as Sir or Madam. If youre unsure, you can use LinkedIn or check the company website.
    • Schedule the email. You can write the email after your interview so that it is fresh in your mind. However, you might want to schedule it so that it appears in their inbox at the right time. We recommend scheduling it for the first half of their next workday.

    Who Should I Send A Thank

    You should send a thank-you note to everyone with whom you have interviewed. For instance, if a recruiter interviewed you, then you should send them a note. Or if it was a hiring manager that conducted the interview, you should send them the letter instead.

    You may not have the contact information of the person who interviewed you. In that case, ask the person who initially reached out to you if you can have the email address or address of the interviewer.

    In the case of panel interviews, you should not send a personalized email to each interviewer. Instead, send a thank-you note to the person who led the interview, CCing everyone else.

    Don’t Miss: Questions To Ask Cfo During Interview

    How To Write A Post

    **Originally published on Career Contessa


    You update your resume, search for a job, work to land an interview, and then you rock it. You leave the building and thank your lucky stars the hard part is overthe rest is in the companys hands, right?

    Wrong. You have one more step post-interview. One that you often forget: the thank you note.

    Whether you decide to hand write or email your thanks, it needs to be doneand it can be a tricky process to do it right. Good thing were breaking it all down for you right here.

    Dos And Donts For Bad Interview Follow Up Notes

    FREE 7+ Sample Thank You Note After Interview in PDF

    Be very careful with this message! You dont want to draw attention to your error.

    DO send this message very soon after the interview, as soon as you are sure it is necessary particularly if you havent already sent a standard interview thank you note.

    DO use email probably the best method to use because it is so quick. If the organization is anti-technology or feels extremely traditional, a letter that is delivered quickly might be a better response. If you do deliver it by hand, do NOT socialize. Just drop it off be as low-profile as you can be.

    DO NOT make this message long or include too many details or apologies. Be brief. Make your point, and end the message.

    DO NOT send this message so quickly that you make errors in grammar or facts. Avoid misspellings and sending it to the wrong person. If possible, have someone else proof it for you.

    Read Also: Questions To Ask Cfo In Interview

    Executive Thank You Letter For A Final Interview Template

    Often, if you’re interviewing with an executive, it’s the final interview in the process after a screening interview or two with other company hiring staff. This template is specifically for second or third interviews.

    Subject: Thank you for the interview

    Dear ,

    I enjoyed meeting with you for my final interview at for . It was an honor to speak with you about your vision for future and how can support those goals.

    I found your thoughts on especially interesting. I and see that . With my and , I see a bright future for .

    Do let me know if you need any additional documents or information from me as you move to make a final decision about the position. I look forward to sharing my ideas with you again soon.


    When To Send A Interview Thank You Email

    Although you can mail a thank-you letter to your interviewer whenever you want, its best to email within 24 hours of the interview instead. When you email, you can connect with the hiring team much more quickly and influence their decision before they complete the hiring process.

    A thank you letter after interview gives you an opportunity to reiterate your interest in the position, the company and also improves your chances of getting hired.

    Don’t Miss: Questions To Ask The Cfo In An Interview

    How To Write A Thank You Letter Email After The Interview

    Subject: Thank you for your time | Interview Position | Interview Date

  • Email body: Begin with an appropriate greeting
  • Then start the main body of your email by thanking them and appreciating them for their time during the interview
  • Next, mention a specific topic that you enjoyed talking about in the interview, or if you learned anything specific about the interviewer, company, or management.
  • reiterate your interest in the job and tell them how excited you are to hear about the next steps
  • Mention your contact details and invite them for quick discussion if they have any more questions or concerns
  • Include a piece of additional information about something that shows you as an ideal candidate for the position.
  • Why You Should Send A Thank You

    how to write thank you letter after interview.
  • It is a best-practice courtesy. A thank you note shows the employer that you appreciate their time, and for considering you for the job.
  • Its a chance to remind the employer why youre the right candidate. Did you forget to mention something in the interview that you really want the employer to know? Are there any qualifications that you want to remind them of? This is your opportunity.
  • It helps the employer remember you. Seeing your thank you note in their inbox is a great way to have the employer remember you positively as theyre making the decision of who to hire.
  • Is there anything you want to follow up on? If there was a question that you didnt quite know how to answeror didnt go the way youd likeyou can use this opportunity for a second chance.
  • Read Also: Interview Attire Women

    How To Write A Perfect Thank You Email After An Interview: Tips & Templates

    I know all of this sounds great in theory, but slamming pen to paper to write a thank you letter after a job interview is a very different matter. Never fear, templates and suggestions are here!

    Before I share a general format, I want you to repeat after me: I solemnly swear not to copy-paste this template into my email. Weve already covered why a generic thank you is almost worse than no thank you, but in case youre not convinced, heres an infographic to change your mind. That said, a few ideas never hurt, so feel free to steal any of the phrases or sentences below and make them your own! Heres a great sample thank you email after an interview.

    Dear ,

    Subject Lines

    • Thanks for Chatting Today Use something like this if you had a phone screen or video interview.
    • Nice to Meet You Today This works well for interviews that take place on site.
    • Thanks, and a Question Have a nagging, relevant question that shows youre passionate about the role? Use this email to follow up after your interview!
    • Thank You for Your Time Especially good if it was a long interview.
    • Many Thanks Short, sweet, and classic.

    Opening Lines

    • It was really nice to meet you today.
    • Thank you for taking the time to meet with me today.
    • Thanks for taking the time to introduce me to the team today.
    • Thank you so much for your time today.
    • Thanks for chatting with me today.

    Closing Sentences


  • Thank You,
  • What To Write In A Thank You Card After An Interview

    Oh, the bittersweet process of interviewing for a new job. Its incredibly exciting, but also nerve-wracking as youre hoping to make a great impression and land the gig!

    Sending a thank you card after an interview is a crucial step in the job search process one that is sure to make you stand out if its done correctly. However, many people struggle with what to write in a professional thank you note to make it effective.

    Its important to show appreciation for the time each person has spent with you throughout the hiring process, whether a recruiter, hiring manager, administrative assistant, or other interviewer. Its not only polite and courteous, but saying thank you has sadly become a forgotten trade nowadays. Recognizing each person whos helped you could be a significant differentiator between you and the other candidates.

    Recommended Reading: System Design Interview Preparation

    Alternatives To A Traditional Thank You Letter

    A tricky dilemma faced by applicants deciding how to thank an interviewer. This is hard because different hiring managers might have different expectations, companies might have different cultures, or your personality just doesnt suit some kinds of responses. Here is our list of methods for following up and useful advice on how to compose your message.

    What To Write In Your Thank

    Thank You Letter After Interview

    Ideally, your note or email should include an expression of strong or enhanced interest in the job after meeting with the interview team. In addition, incorporate a concise statement regarding why you think the position is an excellent fit, as well as an expression of gratitude for their time and input.

    You can also add any information about your qualifications that you neglected to share during the meeting. Heres more information about how to write a thank-you note for a job interview.

    Recommended Reading: Mailscoop Io

    Executive Thank You Letter For An Internal Interview Example

    Consider this example for an internal interview with an executive to help you create your own thank you email following a promotion interview.

    Subject: Thank you for meeting with me

    Dear Dr. Reed,

    Thanks for taking the time out of your schedule during the research season to meet with me about the team leader position. I loved hearing your take on how this position will help improve our overall publication process and help our important research get into the hands of those who need it quickly.

    Since I started with Armstrong Tech eight years ago, I’ve been interested in moving into a lead researcher role. I think the experience I’ve gained as a research assistant plus my recently acquired master’s degree put me in a unique position to benefit the company.

    I look forward to further discussing how I can help Armstrong Tech reach our research and publication goals in this new position. Please let me know if you need anything else from me to make a decision.


    More articles

    Popular Articles