Key Mistakes To Avoid
When writing your post-interview thank you email, avoid these common mistakes.
Writing snail mail
Avoid a thank you letter. While some resources suggest that the wedding planning industry and legal industry still appreciate handwritten letters, we live in a fast-paced digital age . An email can get to the interviewer quicker.
While they are both considered a very traditional industry, it’s best to focus on writing an email within 24 hours of your interview. A handwritten note sounds nice.
Most modern companies use email now, it’s best to use email versus mailing the note.
Waiting too long
Anything past 48 hours is too long. And doesn’t show enthusiasm or passion that the interviewer is going to be looking for.
Pro tip! Send the email immediately after the interview is complete. It’s not too eager, contrary to what you might think.
Not following up
Didn’t hear back from the interviewer about the next steps in the interview process? Then follow-up to the thank-you email and ask to get an update on the status of the position and the job placement.
A follow-up message should be sent if you haven’t heard anything from the prospective employer within 3 to 5 business days.
Writing a long email
Keep the message short, it should be only a few sentences. Using your own voice, rather than following some type of script. Provide information that can help with the hiring decision, but don’t be pushy!
Not leaving a good impression
Using an informal greeting
How To End Your Thank You Email
Use a formal closing like this
Best Regards,Jim Jones
Close with your full name, not just Jim if your name is Jim Jones. Other acceptable email closings include:
About the author
Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff graduate who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at and on , .
How To Write A Perfect Thank You Email After An Interview: Tips & Templates
I know all of this sounds great in theory, but slamming pen to paper to write a thank you letter after a job interview is a very different matter. Never fear, templates and suggestions are here!
Before I share a general format, I want you to repeat after me: I solemnly swear not to copy-paste this template into my email. Weve already covered why a generic thank you is almost worse than no thank you, but in case youre not convinced, heres an infographic to change your mind. That said, a few ideas never hurt, so feel free to steal any of the phrases or sentences below and make them your own! Heres a great sample thank you email after an interview.
- Thanks for Chatting Today Use something like this if you had a phone screen or video interview.
- Nice to Meet You Today This works well for interviews that take place on site.
- Thanks, and a Question Have a nagging, relevant question that shows youre passionate about the role? Use this email to follow up after your interview!
- Thank You for Your Time Especially good if it was a long interview.
- Many Thanks Short, sweet, and classic.
- It was really nice to meet you today.
- Thank you for taking the time to meet with me today.
- Thanks for taking the time to introduce me to the team today.
- Thank you so much for your time today.
- Thanks for chatting with me today.
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Why Send A Follow
Sending a follow-up email after an interview is often expected and can benefit your application in several ways. For one, it gives you the opportunity to reaffirm your interest in a position and to underline the value you would add to the company you are interviewing with. Moreover, it helps you to make a good impression on the hiring manager, showing that you are thoughtful and appreciative.
Verify The Interviewer’s Email Is Correct
When writing your email, input the interviewer’s address right before sending it. Review your notes or the contact information the interviewer gave you before sending the email to ensure you’re sending it to the right person. You should also ensure the spelling of their name is correct before sending the email to remain professional and polite.
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Bonus Tip: Send An Individual Note To Each Person You Met With
Sometimes you interview with several people in one day, which means each person gets a thank-you note. While it might be a pain to personalize every thank-you note , do it anyway.
This shows that you took the time to learn about each interviewer, demonstrating you are a detailed and thoughtful person. Its fine to use the same opening and closing , but make sure you mention one unique thing for each interviewer. If nothing else, you never know when the recipients are comparing notes to see if you created a unique thank-you note for each of them!
And be sure to triple check the name at the top! Copying and pasting can be a dangerous game.
Phone Interview Thank You Email Example
Not too different from the sample email earlier.
Can’t thank you enough for spending time with me over the phone and discussing the opportunity at Apple, Inc. It sounds like an incredible opportunity to learn about Product Management and how technology will advance with younger demographics.
My previous work experience in the education space makes me a great fit for this role.
I’m including a few of my projects and references below. Let me know how I can be helpful in moving forward in the process. Or if you have any further questions, let me know!
Thank you so much, Ian!
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Simple Thank You Email
This is a basic, simple thank you note.
Subject: Thank you for the interview on
Thank you very much for your time today to interview me for the position of . I appreciate the opportunity to learn more about this job, to meet you and , and to see your facility .
As we discussed, I have of experience with . With my background and experience, I believe that I could become a contributor to your team very quickly.
I am excited about this opportunity to join . Please do not hesitate to email or call me if you have any questions or need any additional information.
I look forward to hearing from you .
How To Write A Post
Writing a short, professional thank-you email after an interview can have a strong impact on the success of any job search. It’s a small note that takes only minutes to write. And can separate you from other candidates, encourage progressing to the next steps of the process, and build a professional network.
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How To Write A Thank You Email After An Interview
Many candidates dont know whether to send out a thank you letter after an interview.
Heres the answer:
Nowadays its perfectly fine for your follow-up letter to be in the form of an email. Below are some recommendations from hiring managers and talent professionals on how to make your follow up most effective.
Skip to the bottom of the page for:
How Soon To Send A Thank You Email After An Interview
Aim to send your post-interview thank you email the day after your job interview, between 12:00 pm and 3:00 pm. If your interview was on a Friday, then send your email the same day, in the evening instead of waiting a day. .
Always make sure the email is sent within 24 hours of your interview so that your conversation is still fresh in the interviewers mind.
If you decide to send your thank you note as a letter in the mail, you should still send it within one or two business days of your job interview. They wont receive it as soon, because the thank you letter needs to get delivered, but its best to send it soon after the interview so the employer receives your note relatively quickly.
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Sample Job Interview Thank
Here is a sample thank-you email job seekers can use after an interview:
Good morning/afternoon ,
Thank you again for speaking with me today. I really enjoyed learning more about and how you’re working toward .
I’m really excited about your and I believe my show that I’m a great fit for the role of .
Please feel free to contact me if you have any further questions or need additional information.
Again, thanks for your time, and I look forward to talking more in the future.
P.S. Enjoy your !
Most likely, you’ve spent weeks or months doing your research and otherwise preparing for your interview. You know you’re qualified and can handle anything they ask you. After all that preparation and a solid interview, it’s worth the extra effort to make yourself stand out from the crowd during the decision making process by taking the time to write and send a great job interview follow-up email.
It really could get you the job over someone equally hirable who didn’t bother to say thank you just like your mother taught you.
Before you can write your follow-up thank-you email, you need to sit down for the interview. Are you prepared? One of our career experts and TopInterview coaches can help!
Three Templates For A Perfect Interview Thank You Email
If you want to create a strong professional brand and leave a lasting impression with employers, you need to master the post- interview thank you email.
As soon as you leave a job interview, its best to follow up with a sincere, professional, and engaged thank you email. Make sure they know you appreciate their time and attention in meeting with you!
Before we dig into the mechanics of a great interview thank you email, though, know this: sending an email is not a replacement for sending a handwritten thank you note to your interviewer. I always advise folks to do both after an in-person interview. But it will take a day or two for your beautiful thank you card to arrive on your interviewers doorstep. Email has the advantage of delivering an instant dose of gratitude to the people who have the power to give you the job of your dreams.
When writing your post-interview thank you email, keep these three things in mind:
To help you out, I built three email templates for you to follow. Use these templates as a guide to build your own personal rockstar thank you email to send after job interviews!
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Second Interview Thank You Email
Should I send a thank you email after my second interview?
What does a post interview thank you email show?
How to write a second interview thank you note?
Subject for thank you email
When to send a thank you note after an interview
Should you email or mail a thank you letter?
How long until you hear back after the second interview?
Your second interview wraps up. Now What?!
Should You Sit Around and Wait For Them To Get Back To You or Take Initiative and Send a Post Job Interview Thank You Email?
Since you know the overall nature of this article, I assume you picked the latter.
You made a very wise choice!
Sending a thank you email after a job interview is not only considered best practice but almost a necessity in todays work world.
The days of simply handing in a resume/job application before getting a call back are mostly gone.
Young professionals coming out of college and looking for their first job must differentiate themselves from more experienced candidates.
Learning how to write a thank you email for an interview can do exactly that.
A last-minute push for the job gives you a slight advantage over the competition and solidifies your interest in the role.
The extra step of creating a thank you email helps potential employers remember your name for the right reasons.
Sample Thank You Email Template #2
Thank you for meeting with me at your office this afternoon.
I enjoyed hearing about the companys long-term goals related to the development of your latest software features. It was also interesting to hear how the software engineering department will go about adding them to their roadmap.
seems like an interesting place to work with the many exciting projects youre working on.
I feel my experience programming with Python would be a great addition to your team. Several of the projects I have worked on using Python should help close the skills gaps you mentioned.
I would relish the opportunity to work with you and your team. Im excited to see what the future holds for the software development team.
If you have any further questions or need anything else to move the process forward please let me know.
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Dont Bring Up Interview Mistakes
What about if you flubbed an answer in your interview? Is the thank-you email a place to explain yourself, clarify a mistake you made, or provide a better answer than the one you gave in the heat of the moment?
In most cases, you shouldnt bring it up at all, experts say.
Dont remind an interviewer of negative aspects of an interview, Jensen said. Finish on a positive note.
Manoske thinks it depends on the severity of the flub. He gave an example of a recent client of his who gave the interviewer an incorrect number . In her follow-up email, she briefly mentioned, I meant to say its X, not Y.
That was one word, and it was so obvious, you didnt want to leave it out there, Manoske said. In general, Im 80 percent in agreement with the idea of, if I flubbed one, I dont want to bring it back.
Template For A Thank You Email After A Job Interview
An in-person job interview is a huge opportunity. And employers tell us that the way candidates follow up is an important indicator of their interest in the position. Candidates who go silent after the interview come across as disinterested. So if you really want the job, take the time to write a sincere, customized email immediately after you end the interview, and send it the same day.
Subject Line: Thank you from ] ]
Thank you, again, for the time you spent with me today. I really enjoyed meeting you and exploring how I might be able to assist ] as the new ].
After our conversations, I am even more confident that this position is a job I would enjoy, as well as one where I can be successful and make a valuable contribution.
I am particularly excited about ]
You mentioned that the decision on this position will be made in ]. In the meantime, if there is any additional information you need from me please let me know and Ill get it over to you!
Again, I appreciate the chance to interview with ] and am grateful for the time you spent with me.
There you have it! Follow these templates, and make extra sure to customize them to your own voice and situation. Before you know it, youll be perfecting your interview follow-up and hearing back after more interviews. Ill wish you luck with your next interview, because I know youve got the thank you email covered.
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How To Conclude Your Interview Follow
In the sample emails above, youll notice a mix of different ways of signing off and concluding the email. You can choose whichever option sounds natural for you, as some are more formal than others.
Heres a complete list of good, reliable options for how to end your interview follow-up email :
- Thank you for your time and consideration
- Thanks so much
You can also decide whether to write your first and last name or just your first name. Choose based on your previous interactions with the hiring manager or employer, and what you feel fits with the industry and company culture.
If youve been exchanging emails with the hiring manager on a first-name basis, you can just sign your email with your first name.
What To Do In A Panel Interview/group Interview
Take the business cards or contact information of every person in the panel interview. And send a separate thank you note to each person that attended the group/panel interview. Never send a group thank-you email to everyone involved.
Be sure to do this for any type of interview where multiple interviewers or multiple people were involved in asking you interview questions.
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Keep Your Thank You Note Formal
The best strategy is to use formal business language and proofread very carefully! Remember, this message shows employers the quality of your work and is an example of your work..
Demonstrate the high quality of your work in your email. Avoid using informal language, typos, and strange formatting. Avoid the use of emoticons and no texting language .