Sample Rejection Letter After Interview

Invite Them To Stay In Touch

How to write a rejection letter after an interview

Just because a candidate doesnt seem like a good fit now, it doesnt mean theyre never going to be the right fit. For all you know, you might find yourself hiring the same candidate, three years down the line. So, make sure to cultivate a relationship with the candidate. Include links and invite them to follow your careers page and other social media channels, in your email.

If you can establish a continued relationship with them, then they are likely to refer friends and vouch for you. Some might even end up being your clients representatives and become involved in other business relationships with you.

Sample Thank You Note After a Rejection if they hire someone else for the job.

About the author

Online job search expert Susan P. Joyce has been observing the online job search world and teaching online job search skills since 1995. A veteran of the United States Marine Corps and a recent Visiting Scholar at the MIT Sloan School of Management, Susan is a two-time layoff graduate who has worked in human resources at Harvard University and in a compensation consulting firm. Since 1998, Susan has been editor and publisher of Job-Hunt.org. Follow Susan on Twitter at and on , .

Be Prompt And Dont Wait Around

No one likes to waste time, so the moment you know a candidate isnt the right fit, tell them. Dont wait around and keep them in the dark.

Try and see it from their perspective. Candidates could be turning down job offers or holding off on applying for other jobs, simply because theyre waiting for your response. Whether youre worried about hurting their feelings or you genuinely liked them and are choosing to wait, its always best to just get it out of the way.

Encourage Them To Apply Again

If the candidate was not a fit for the role, or they are better suited for a different role, you can include a prompt for them to apply for roles within your company in the future. This is a good way to include feedback in candidate rejection emails subtly, as an invitation to apply again implies that they could be suitable for the role in the future.

If you have a recruiting database, you can inform candidates in their job rejection email that youd like to keep their application on the company system. This is optional, and you dont have to include either in job rejection emails to candidates who are not suitable.

Template #: To Candidates Rejected Post

Subject: Status of your application to < YOUR COMPANY NAME>

Body:

Hi < CANDIDATE NAME> ,

Thank you for applying to < JOB POSITION> at < YOUR COMPANY NAME> . We appreciate your interest and the time you invested in applying for the position. We regret to inform you that you did not make it to the next round.

Were rapidly growing and will be recruiting for similar positions soon. I strongly urge you to keep an eye on our < CAREERS PAGE> and social channels for updates. We wish you all the best for your future endeavors.

S To Writing A Rejection Letter

Candidate Rejection Email After an Interview (20 Free Templates)

A rejection letter can be a challenge to write because it bears bad news for a candidate who hopes to get the job. Learning how to write a rejection letter from experts will ease the burden and help you accomplish the task effectively. Here is a step-by-step process of how to write a compassionate post-interview rejection letter.

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How To Write A Professional Job Rejection Email

While it may be no fun at all to write a job rejection letter email, they do happen. Once you have your preferred candidate, you need to let the others who were in the running know where they stand.

So, how do you do it? Moreover, how do you do it in a way that leaves your employer brand intact? This article offers some templates, based on job role and industry, that should expertly soften the blow of saying no.

How To Write A Candidate Rejection Email After Interview

While writing a candidate rejection letter after the interview, keep the following in mind:

If the candidate is a good fit for future opportunities but not the current one, mention it in your email

Your email will be read by a human and you should not try to sound too robotic

Avoid mentioning anything that can become too controversial and can be interpreted as a form of discrimination

If possible, try to mention one strength that the candidate displayed during the interview process

Here’s a video that shows how you can use Text Blaze to eliminate repetitive typing forever!

Try it out

To customize these email templates to your needs and then insert them anywhere with a keyboard shortcut, click on the “copy to Text Blaze” button.

Check out our Recruiters page for more templates you can use today!

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Rejection Letter For An Applicant Who Will Not Get An Interview

Dear < Applicant’s First Name> ,

I would like to thank you for taking the time to apply for the < role title> at < company name> . It was great to find out about your achievements, skills and qualifications.

There were a large number of applications for this particular role, and it was difficult to choose between the many experienced and quality applicants and we regret to inform you that you were not selected by our team to go forward.

However, we will still be keeping your details in the event that other openings arise in future, which we believe you would be a better fit for.

Thank you once again for your interest in< company name> and we wish you all the best in your job search.

Best Regards,

Reiterate Your Enthusiasm And Continued Interest In Working For The Company

How to Write a Regret Letter to a Job Applicant after Interview

The whole purpose of this follow-up email is to make sure you leave a good impression with the interviewer/hiring manager, so dont be shy about telling them you would still like to work for the organization even though you were passed over for this particular position. As youll see in the job rejection email sample included below, a great way to do this is to let them know youll be following their progress on a certain project or product and rooting for the companys success.

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Thank Them For Their Time And For Informing You Of Their Decision

Yes, its disappointing that you were not chosen for the open position. Its also entirely appropriate for you to mention your disappointment while responding graciously to a job rejection letter. However, you must be sure to balance that feeling of dissatisfaction with appreciation for the opportunity you were given.

Knowing is better than waiting for a job offer that will never come, so be grateful they took the time to follow up with you. Plus, by thanking the interviewer or hiring manager for their time, youll leave a good impression and display your professionalism.

Candidate Rejection Email Template: After The Final Interview

Email Subject Line: Your application to

Hi ,

It was a great pleasure to meet you and we really appreciate your interest in a career with .

Your skills and accomplishments impressed us. However after careful consideration, we wanted to let you know that we have chosen to move forward with another candidate for the position because they have more exposure to that more closely matched our hiring needs.

Our team was impressed by your skills and experience. Especially . While it’s a ânoâ for now, we think you could be a good fit for other future openings and will reach out again if we find a good match.

Thank you for your time in interviewing with us and we wish you all the best in your job search and future professional endeavors.

Kind regards,

If you are looking for more time saving recruitment email templates, make sure to check out our Time-saving Email Templates for HR & Recruitment Teams resource. This includes templates for every stage of the hiring process such as first touch sourcing email templates, recruiting email templates, interview email templates, hiring email templates, onboarding email templates and new hire announcement templates.

INSERT-LINE

Meet Occupop

Job Rejection Letter Sample 2

Dear Mr./Miss < Applicants last name> ,

Thank you for applying for the < job title=””> at < company name=””> . We want to thank you for making the effort to apply to our company and we value your interest in becoming part of our team.< /company> < /job>

The number of applications we received for this role was unprecedented and, after careful consideration of every single one of them, it is unfortunate that we have to let you know that you will not be proceeding to the next phase of our selection process. Although your skills and qualifications are remarkable, we have chosen to go forward with another applicant, who is a better fit in terms of experience.

Again, we value your interest in our company and would welcome an application from you in the future, should you come across another role that you think you will be suitable for.

If you need further information or have any more questions, please feel free to contact me by phone at < phone number=””> or email< email address> .< /phone>

We wish you all the best with your future ventures.

Regards

How To Write Employee Rejection Letter

An employee rejection letter is a letter that is sent to inform an applicant. That they have not been selected for a position within a company. There are many reasons why an employer may choose to send a rejection letter to an employee, including:

The applicant was not the best fit for the position: After reviewing all of the applicants. The employer may have determined that another candidate was a better fit for the position based on their qualifications, skills, and experience.

The applicant was not the most qualified: The employer may have received a large number of applications for the position. And may have chosen a candidate who was more qualified based on their education, work experience, and other qualifications.

The employer decided to go in a different direction: The employer may have had a change in strategy or priorities, and as a result. May have decided to go in a different direction with the position.

The applicant was not a good cultural fit: The employer may have determined that the applicant was not a good fit for the companys culture or values.

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It Is What Job Applicants Want

A recent survey shows that nine out of ten candidates want to get feedback after an interview. Imagine going for an interview and leave thinking all went well. The hiring manager nodded their head when you answered the questions. Their facial expression communicated that they were satisfied with your answers. They even told you that out of the ten interview questions they ask candidates, you had managed to answer them all impressively. They indicated that they would communicate further about the next steps. You can imagine that after the whole process, you got no feedback whatsoever. They never reached out to you to explain their reasons for rejecting your application. Such negative experiences are not suitable for all parties.

Be prompt with your communication to the candidates, even though the news is terrible. This timely communication indicates that you value their time and can willingly take time to give them feedback. Although you may have a large number of candidates to reject, try as much as possible to provide the candidates with specific feedback concerning their performance. However, be tactful in how you present your reasons to avoid legal issues.

In the end, the post-interview letter is your chance to open up to candidates, communicate your decision, and show them that you look forward to future collaboration if you see potential in them.

Job Rejection Letter Sample 4

After a face-to-face interview

Dear < Applicants first name> ,

Thank you for taking the time to interview with < company name=””> for the < position name=””> .< /position> < /company>

We value your interest in our company and this role. I am writing to inform you that we have chosen an applicant who is the closest match for the job requirements and description of this role.

We very much appreciate you taking the time and making the effort to attend the interview. We would like you to consider applying for future openings at our company.

Once again, thank you very much for your time.

Sincerely,

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Explain The Reason Behind The Rejection

You would definitely have reasons why you couldnt move the candidate forward in your hiring process. State them clearly in your mail. This could be related to their skill set or the experience required. While doing this, add what you liked in the candidate too. You can find hand-picked examples of gracefully rejecting candidates here. Help yourselves!

Someone Who Completed A Trial Task But Didnt Make The Cut

Letter Responding to a Rejection Notice after an Interview

Subject line: Your application to

Dear ,

Thank you so much for completing the trial task for the . We appreciate how much thought and effort you put into it. However, Im sorry to say we wont progress further with your application at this stage.

While you demonstrated strong capabilities in this task, we would like to see a deeper understanding of .

Please dont take this rejection personally. We know you will thrive in a role like this if you learn more about .

If you have any questions, please dont hesitate to contact us. Thanks again for your interest in working at . Get in touch if you see any other job roles you think may be relevant to you.

Best regards,

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Job Applicants Make Decisions About Your Company Based On How You Treat Them While It May Be Easiest To End Communication With All Applicants Once Youve Made Your Selection Its Certainly Not The Wisest Choice Ending Contact After The Interview Translates To: We Dont Care About You And Who Wants To Work For A Company That Doesnt Care

Its hard enough being rejected, but receiving a standard form letter meant for the masses just adds insult to injury.

Starting with one of these rejection letter templates makes personalization easier. During the interview, take notes on all of your applicants. Write down successes or strengths that catch your attention. If you dont end up hiring them, at least youll have personalized content to include in this part of the process.

Encourage Them To Consider Applying Again

Sustain the connection by encouraging them to apply for more positions that come up in your company. Prompting them to apply again increases the candidate’s confidence and pushes them to keep going.

Examples:

Please consider applying for any other job opening that suits your career path in our company.
Don’t hesitate to apply for future positions in our company that meet your standards.

How Long Should An Interview Rejection Letter Be

In general, an interview rejection letter should be concise and no longer than a single page. When writing your first paragraph, its important to get right to the point in letting the candidate know they were not chosen for the position.

While it may seem nice to start off with positive feedback, this can give false hope of a job offer as the applicant scans the letter. A few paragraphs explaining that your company decided to go another way and that you appreciate their time is sufficient, and you may also include a paragraph of interview feedback.

*Decipher/FocusVision on behalf of Indeed

Why Is It Worth Writing A Rejection Letter

Rejected applicants should still have a good opinion of your business:

Even if a candidate doesn’t meet your requirements, it’s important to treat them with respect to avoid them spreading negative comments about your company. In a similar vein of thought to customer service interactions, a bad experience is far more likely to be shared than a good one.

It can save you time:

Candidates who have invested time in a job vacancy will often reach out to employers who they have not heard back from. A simple interview rejection letter can save valuable time by letting candidates know where they stand.

Candidates may still be of use in the future:

Often when an applicant isn’t suitable for a current position, they could be ideal for another role presently or in the future. This is particularly important in specialist fields, as these industries are small worlds where you will likely interact with the same person again.

Rejection letters are easy to write:

A simple response can be written and posted within minutes, and candidates are usually satisfied with one simple, constructive piece of feedback that they can take into the future. Here is a sample interview rejection letter written by Aaron Wallis Sales Recruitment:

View the full job rejection letter sample in your browser here.

Things to consider:

There will be occasions where you want to put more time and effort into writing a rejection letter, and this is to be expected. Examples of these times can be:

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Items To Include Compulsorily

A rejection letter might be critical for a candidate and depending upon ones individual nature, a candidate might interpret it in whatever way one wants to. However, an employer must always send a rejection letter to the candidate as a good and ethical practice. A rejection letter must contain the following elements:

Job Rejection Letter Sample 3

After a phone interview

Dear Miss/Mr. < Applicants last name>

Thank you for taking the time to speak with me on the phone for the position of < job title=””> .< /job>

Our company has received a high number of applications and we have contacted a number of applicants. We would like to let you know that, although your qualifications and skills were very impressive, we have decided to go forward with other candidates whose experience and skills better meet the needs of our organization at this time.

Thank you again for your interest in < company name=””> . I wish you success in your career search.< /company>